OFFICE MANAGER

ALLIANCE BUILDER PTE. LTD; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading company in Singapore is seeking an Office Manager to oversee daily administrative functions and HR support. The role involves vendor management, budget oversight, and coordination of office activities. Ideal candidates will have a Bachelor's degree and at least 5 years of relevant experience. Strong organizational and communication skills are essential for fostering a productive office environment.

Qualifications

• 5 years of experience in office management or HR support.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Ability to handle confidential information with integrity.

Responsibilities

• Oversee daily administrative, operational, and HR functions.
• Manage vendor relations and maintain office supply inventory.
• Assist in payroll preparation and employee onboarding.

Skills

Organizational skills

Multitasking

Communication

Interpersonal abilities

Attention to detail

Problem-solving mindset

Education

Bachelor’s degree in Business Administration

Bachelor’s degree in Human Resources

Tools

Microsoft Office Suite

Job description

Office Manager

The Office Manager is responsible for overseeing daily administrative, operational, and human resources functions to ensure the smooth running of the office. This includes vendor management, HR support, office maintenance, and internal coordination to foster a productive and compliant work environment.

Office Administration

• Manage the office lease and coordinate with the landlord and building management to ensure timely rent payments and issue resolution.

• Supervise vendors and service providers to maintain a clean, safe, and efficient office environment.

• Oversee the office administration budget, process approvals, and track expenditures.

• Maintain and replenish office supplies (e.g. stationery, printer cartridges, pantry items), and handle mail and courier services.

Administrative Support

• Manage the annual renewal and updates of office and employee insurance policies.

• Perform desk duties including answering phone calls, handling mail, and welcoming visitors.

• Coordinate and assist with internal meeting and event planning.

• Prepare and manage operating expense payment requests.

HR Administration

• Support recruitment processes by coordinating interviews, preparing job advertisements, and liaising with candidates.

• Manage employee onboarding and offboarding, including documentation and equipment coordination.

• Maintain and update employee records in compliance with HR policies and regulatory requirements.

• Assist in monthly payroll preparation, leave tracking, and benefits administration.

• Help organize employee engagement and training activities.

Job Requirement

• Bachelor’s degree in Business Administration, Human Resources, or a related field.

• 5 years of experience in office management, administration, or HR support.

• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

• Strong organizational and multitasking skills

• Excellent communication and interpersonal abilities

• Attention to detail and a proactive, problem-solving mindset

• Ability to handle confidential information with integrity

• Team player with a flexible, adaptable attitude