Office Manager

SHEIN; Singapore; On-site; SGD 50,000 - 70,000; Full time

Job summary

A leading fashion retailer in Singapore is seeking an experienced Administrative Assistant to provide comprehensive support to senior executives. The role includes managing travel arrangements, overseeing office operations, and performing various administrative tasks. The ideal candidate has at least 5 years of corporate secretarial experience and is proficient with MS Office. Benefits include a dynamic work environment and opportunities for professional growth.

Qualifications

• Minimum 5 years of corporate secretarial experience.
• Experience in managing international travel arrangements.
• Must be proficient in MS Office for presentations and reports.

Responsibilities

• Perform coordination and administrative duties.
• Manage accounts payable and coordinate with suppliers.
• Schedule engagements and manage calendars.
• Make travel arrangements and assist in events.

Skills

Corporate secretarial experience

International travel arrangements

Note-taking

MS Office proficiency

Meticulousness

Multitasking

Discretion and confidentiality

Event management

Job description

Job Responsibilities

• To perform the full spectrum of coordination and administrative duties, including invoicing, data entry, documents filling, overseeing of goods flow, etc.
• Efficient document management such as printing and filing of the documents
• Assist with day to day operations of the office, monitoring of office supplies
• Handle accounts payable function, process payments to suppliers and handle suppliers’ inquiries for any payment related matters
• Assist the Manager/Director in working out the quantities for variations and progress claims.
• Coordinating with site personnel for updates regarding the work in progress and updating the client
• Responsible for scheduling internal/external engagements, arranging virtual meetings/conference calls, and managing calendars.
• Make travel arrangements, including itinerary/logistics preparation for overseas trips and completing post-trip claims.
• Coordinate and manage external vendors, support logistics preparation and assist in the execution of team’s engagement events/initiatives.
• Run personal errands and assist on personal projects for the managers/directors.
• Answer telephone calls and take down messages carefully when the needs arise.
• Meet and greet clients and visitors cheerfully.
• Other administrative duties as assigned by the supervisor.

Job Requirements

• At least 5 years of corporate secretarial experience, preferably as an Administrative to a senior executive.
• Possess experience in managing international travel arrangements.
• Good ability to take reasonable and accurate notes for meetings.
• Proficient with MS office to assist in presentations and reports.
• Meticulous. Able to interpret complex situations/document, follow through and attention to detail.
• Ability to multitask effectively and prioritize daily workload.
• Excellent Discretion and confidentiality.
• Experience in supporting the execution of multi-faceted and complex projects, preferably in events management is a plus.