Office Manager

-; Singapore; On-site; SGD 40,000 - 70,000; Full time

Job summary

An established industry player is seeking a highly motivated Office Manager to join their dynamic team. This role is pivotal in ensuring smooth office operations, coordinating across departments, and managing sensitive matters with discretion. The ideal candidate will possess strong organisational skills, a proactive problem-solving attitude, and excellent interpersonal abilities. You'll be responsible for overseeing daily operations, financial management, and human resources, making this a diverse and rewarding position. If you thrive in a fast-paced environment and enjoy administrative work, this opportunity is perfect for you.

Qualifications

• Minimum 5 years of experience in office management or similar role.
• Proficiency in Microsoft Office and familiarity with ERP systems.

Responsibilities

• Oversee daily office operations and manage logistics.
• Liaise with accounting partner for financial report accuracy.

Skills

Organisational Skills

Problem-Solving

Interpersonal Skills

Attention to Detail

Communication Skills

Time Management

Education

Diploma/Degree in Business Administration

Tools

Microsoft Office

Xero

Just Login

Job description

Occupation:
Office Manager

Job Description & Requirements

Make Magic With Us

ednc.co
ED&C, a creative agency, believes in contagious communication, akin to laughter. We've collaborated with international brands such as Merz Aesthetics, OCBC Bank, Toyota, Lexus, Pokka, Ultherapy, and Cheong Kwan Jang. Creativity fuels our joy, and seeing campaigns come to life is immensely fulfilling. This is what drives us at work.

Location:
996 Bendemeer Road #04-06 Singapore 339944

Working Hours:
Monday - Friday, 9:00 AM - 6:00 PM

Duration:
Permanent

Industry:
Advertising/Events

No. of Employees:
30

We are looking for a highly motivated and solutions-driven individual to take on the role of Office Manager. The ideal candidate is not just organised and proactive, but someone who thrives on taking full ownership of timelines, problem-solving without prompting, and ensuring nothing falls through the cracks.

This person will be the backbone of our office operations-coordinating across teams, handling sensitive matters with discretion, and stepping up to lead when action is needed. He/she must be charismatic, people-oriented, and assertive enough to follow through, chase responses, and escalate when necessary.

Strong attention to detail, a sense of urgency, and the confidence to manage up are essential. If you genuinely enjoy administrative work and take pride in making things run smoothly, this role is for you.

Key qualities we value:

• Strong organisational skills with the ability to prioritise and manage multiple moving parts independently
• A proactive problem-solver who offers solutions, not excuses, and simplifies complexity
• Charismatic and approachable, with the presence to influence and foster positive working relationships
• High integrity and professionalism, especially when dealing with sensitive or confidential matters

Responsibilities:

Office Management:

• Oversee daily office operations, including equipment, pantry and stationery supplies, cleaning services, and security matters; liaise with relevant vendors and suppliers
• Manage all logistics such as phone systems, mail handling, courier deliveries, and staff travel/accommodation arrangements
• Handle office-related insurance matters and represent the company in relevant discussions
• Serve as the primary point of contact for all office-related issues, ensuring swift resolution and minimal disruption
• Coordinate effectively across departments to maintain a well-organised and responsive working environment
• Provide administrative support as needed, including meeting scheduling and internal coordination

Financial and Accounts:

• Liaise closely with the accounting partner to ensure accurate maintenance of ledgers and timely delivery of financial reports (e.g., balance sheets, profit & loss statements)
• Track and follow through on all financial deadlines, including payroll processing, staff claims, tax filings, and quarterly GST submissions
• Review financial reports regularly to identify and flag discrepancies for resolution
• Oversee accounts payable and receivable, and assist with bank reconciliations and daily accounting entries
• Maintain proper company records and ensure they are consistently updated and audit-ready

Human Resource:

• Oversee onboarding, offboarding, and orientation for new staff.
• Draft HR-related letters and maintain employee records.
• Organize company events, including team bonding activities.
• Ensure compliance with HR policies and relevant regulations.

Other Responsibilities:

• Manage front desk operations and handle general office-related duties
• Perform secretarial and executive support tasks as assigned by management
• Take on additional responsibilities as needed to support broader organisational goals

Job Skills and Requirements:

• Diploma/Degree in business administration, accounting, or an equivalent qualification.
• Minimum 5 years of experience in a similar role.
• Prior experience in the Advertising/Events industry is an advantage.
• Proficiency in Microsoft Office, including Excel and Word. Familiarity with ERP systems, Xero, Just Login and Google.
• Excellent interpersonal and communication skills (written and verbal).
• Strong attention to detail and accuracy in financial records.
• Ability to prioritize and manage multiple tasks and projects effectively.
• A collaborative mindset and strong work ethic.
• Must work from the office and be available to start on short notice.

To Apply:
Please email your resume, earliest availability, and expected salary to [e-mail].

Active semi-retirees are welcome to apply.