Office & HR Coordinator

ALTA ALTERNATIVE INVESTMENTS PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading investment firm based in Singapore is seeking an Office & HR Coordinator. This role involves managing daily office operations and supporting HR functions to foster a positive work environment. The ideal candidate will have at least 3 years of experience in administration and office management, alongside strong organizational and communication skills. If interested, please send your resume to [e-mail].

Qualifications

• At least 3 years of administrative and office management roles, preferably with exposure to HR functions.
• Strong organizational, communication, and multitasking skills.
• Knowledge of HR policies, local labor laws, and office operations.

Responsibilities

• Oversee general office and administrative duties.
• Assist in the implementation of HR policies and procedures.
• Support recruitment activities and onboarding coordination.

Skills

Organizational skills

Communication skills

Multitasking skills

Job description

We’re Building the Future of Capital Markets; enabling entrepreneurship, job creation, financial inclusion, and economic resilience

As Asia's largest licensed digital securities exchange for alternative investments, Alta is at the forefront of building critical capital market infrastructure. We believe that access to capital markets are pivotal in all economies, we recognize that our role in building this critical infrastructure goes beyond facilitating trades; it paves the way for entrepreneurship, job creation, financial inclusion, and economic resilience, fostering a brighter future for emerging markets and economies.

Empowering Private Markets: Through our Digital Exchange, we enable the tokenization and digital custody of alternative assets. This end-to-end solution simplifies and expedites the trading of smaller asset blocks, ultimately facilitating access and liquidity in private markets.

Innovative Financial Ecosystem: Our journey has seen us transition from securities trading and distribution of comprehensive products, including equities, private credit, funds, and asset-backed securities (“ABS”) (representing Real World Assets ("RWA") like whiskies, wines, art, watches, and real estate) to include fund management and digital custody services.

As the only integrated securities exchange, brokerage, and fund management group with the necessary regulatory licenses and a proven track record in Southeast Asia, we are actively exploring new channels and partnerships to extend our impact to entrepreneurs and investors globally.

Established in 2016 and headquartered in Singapore, Alta operates offices globally. We welcome energetic and creative individuals to be part of this ambitious journey with us.

About The Role

We’re looking for highly motivated and proactive people to join our team as Office & HR Coordinator based in Singapore. The ideal candidate will be responsible for managing day-to-day office operations while supporting HR functions. Your contribution will be essential in creating a smooth, efficient workplace and fostering a positive, collaborative environment. The ideal candidate is an excellent communicator, highly organized, and excited to contribute to both administrative and HR tasks.

Some Of The Key Responsibilities Include

Office Management (50%)

• Oversee general office and administrative duties, including managing office supplies, equipment, maintenance, and services.
• Coordinate office lease arrangements and handle all administrative tasks related to office management.
• Ensure all office supplies and equipment are stocked and maintained in optimal working condition.
• Develop, communicate, and implement office operations and procedures for seamless daily functioning.
• Plan, coordinate, and execute company events, meetings, and other employee engagement activities.
• Manage ad-hoc administrative tasks to support efficient office operations.

HR Function (50%)

• Assist in the implementation and maintenance of HR policies and procedures, including performance management, compensation, benefits, and employee relations.
• Ensure compliance with local labor laws and company policies, keeping up-to-date with relevant regulations.
• Assist with recruitment activities, including candidate screening, interview scheduling, and onboarding coordination.
• Contribute to cultivating a positive company culture that emphasizes continuous improvement and high performance.
• Support HR in audits, inspections, and due diligence processes.
• Support training and development initiatives for staff, ensuring effective programs and resources.
• Prepare HR-related documentation such as employment letters, confirmation letters, and other correspondence.

About You

• At least 3 years of administrative and office management roles, preferably with exposure to HR functions.
• Strong organizational, communication, and multitasking skills.
• Knowledge of HR policies, local labor laws, and office operations.
• Ability to work independently, manage priorities, and support a dynamic team.
• Experience managing HR operations across multiple countries, particularly in regions where Alta has offices, is preferred.
• Prior experience in a start-up environment is a plus, with the ability to adapt to a dynamic, fast-paced work environment.

If you are interested please send your resume to [e-mail].

Only successful applicants will be contacted.