Office & HR Administrator

LIVESTOCK EXPRESS PTE. LIMITED; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading international shipping company is seeking a motivated Office & HR Administrator to support administrative and HR functions. The role entails managing daily operations, recruitment processes, and overseeing employee records. The ideal candidate will have a Diploma or Degree in Business Administration and a minimum of 4 years of experience.

Qualifications

• Minimum of 4 years of relevant working experience.
• Team player with strong sense of responsibility & self-motivation.

Responsibilities

• Perform daily administrative functions and manage procurement.
• Handle full-cycle recruitment processes and manage HR records.
• Administer onboarding, offboarding, and employee leave management.

Skills

Good communication

Writing skills

Interpersonal skills

Education

Diploma or Degree in Business Administration

Job description

About Vroon

Headquartered in the Netherlands, Vroon is an international shipping company employing approximately 1,400 professionals across global offices and on board a diverse fleet of around 65 vessels. Through various subsidiaries and under multiple brand names, we operate in specialized niche markets. Our fleet includes product and high-heat tankers, livestock carriers, and emergency response and rescue vessels.

Under the Livestock Express brand, we manage the world’s largest independent seaborne livestock fleet. Our modern, purpose-built vessels operate globally in accordance with the highest international standards for animal transport.

We are looking to hire a motivated and detail-oriented Office & HR Administrator.

Job Responsibilities:

1) Administrative

• Perform daily administrative functions including correspondence and internal communication.
• Liaise with vendors for office equipment maintenance and procure quotations.
• Manage procurement of office supplies and pantry replenishments, including issuing Purchase Orders via Microsoft D365 F&O.
• Serve as primary point of contact for tenancy matters and office operations.
• Schedule meetings and manage calendar invitations across teams.
• Liaise with external IT vendors to ensure timely support and resolution of ICT-related needs.
• Manage incoming phone calls, email inquiries, and other general administrative duties.

2) Human Resource Management

Responsible for a wide range of HR functions, including:

• Execute full-cycle recruitment processes and manage employee confirmations.
• Administer onboarding and offboarding procedures to ensure smooth transitions.
• Manage employee leave and benefits through third-party HR portals.
• Coordinate training and development programs to support staff growth.
• Manage work pass applications, renewals, and cancellations.
• Maintain and update HR records using Microsoft D365 HR module.
• Respond to employee inquiries regarding HR-related matters.
• Provide support for additional administrative and HR functions as needed.

A team player with a strong sense of responsibility & self-motivation to get tasks done independently.

An experienced candidate may be considered for a higher starting salary.

Requirements:

· Possess a Diploma or Degree in Business Administration

· Minimum of 4 years of relevant working experience

· Good communication, writing and interpersonal skills.