Office and HR Manager

JAC Recruitment Pte Ltd; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading global investment management firm in Singapore seeks an Office Manager with HR support expertise. The successful candidate will oversee office operations, coordinate HR processes, and support employee engagement initiatives in a dynamic environment. This role requires strong organizational skills and a people-centric approach, catering to a collaborative culture.

Qualifications

• 5+ years in office management, HR support, or operations in a global financial services environment.
• Ability to work independently and confidentially.
• Highly organized and detail-oriented with strong emotional intelligence.

Responsibilities

• Manage day-to-day office operations and administrative duties.
• Organize the interview process for Singapore roles.
• Oversee onboarding and manage monthly payroll processing.

Skills

Communication

Problem-Solving

Multitasking

Education

Bachelor’s degree or equivalent

Tools

Microsoft Office

Job description

A leading global investment management firm headquartered in Brazil, this company manages over USD 10 billion in assets across strategies such as global macro, equities, credit, and private equity. Known for its strong-performing hedge funds and disciplined investment approach, the firm has offices in New York, London, Singapore, and other key markets. It promotes a performance-driven culture with a focus on risk management, capital preservation, and ESG commitments, including carbon neutrality.

TheRole

This role blends traditional office management with strategic HR support. The successful candidatewillensuretheseamlessoperationoftheSingaporeofficewhileplayinganactiverole in people management and HR-related matters. You will be the go-to person for all things operations and culture — from overseeing vendors to participating in complex HR processes— while collaborating closely with global teams.

Key Responsibilities

OfficeManagement&AdministrativeDuties

• Manageday-to-dayofficeoperations,supplies,vendors,andfacilitymaintenance

• Coordinatemeetings,internalandexternalevents,andvisitorlogistics

• Handlereceptionduties:calls,mail/couriers,andgreetingguests

• Coordinateandbookcomplextravelarrangementsanditineraries

• Processbusinessexpensesandprovideadministrativesupporttoexecutives

• LiaisewithglobalSPXofficesandteamsonsharedinitiatives

• Ownspecialprojectsandtakeinitiativeoncontinuousimprovement

HR&PeopleOperationsSupport

• OrganizetheInterviewprocessforSingaporerolesinpartnershipwithhiringmanagers

• Overseeonboardingandpreparationofemploymentagreements

• Handleday-to-daypersonnelmattersandsupportemployeerelations

• Managemonthlypayrollprocessingandcoordinatewithexternalpayrollproviders

• Overseeemployeebenefitsandmanageserviceproviderstoensureeffectivedelivery

• Participateinterminationprocessesincoordination withGlobalHR,Legal,andline managers

• LiaisewithLegalandexternalcounselonlocalHRpracticesandcompliancematters

• Supportculturalintegrationandinternalteamcommunication

• Planandexecuteteambuildingandemployeeengagementinitiatives

WhatYou Need toHave

• Bachelor’sdegreeorequivalent(relevantexperiencemaysubstitute)

• 5+yearsinofficemanagement,HRsupport,oroperationsinaglobalfinancialservices environment

• StrongcommandofMicrosoftOffice(Word,Excel,PowerPoint)

• Excellentcommunication,problem-solving,andmultitaskingskills

• Abilitytoworkindependentlyandconfidentiallyacrossfunctions

CoreCompetencies

• Highlyorganizedanddetail-oriented

• People-centricwithemotionalintelligenceandteam-developmentmindset

• Proactive,resourceful,andcalmunderpressure

• Acollaborative,trustworthyteamplayerwitha“can-do”attitude