Office and Facilities Manager

Sonova Singapore Private Limited; Singapore; On-site; SGD 60,000 - 85,000; Full time

Benefits offered by this job

Flexible hybrid working model

Job summary

Sonova Singapore Private Limited in Singapore is seeking an Office and Facilities Manager to ensure the safe and efficient operation of the company’s workplace. The role handles daily office administration, facility maintenance, safety support, vendors, supplies, and employee facility requests, reporting to the Senior HR Manager.

The role is full-time and on-site, with involvement in workplace improvement, office setup projects, and coordinating with building management, contractors, and service

Qualifications

• Diploma or equivalent qualification in Facilities Management, Business Administration, Building Services, Workplace Safety and Health, or a related discipline.
• 2 to 4 years of relevant experience in office administration, facilities coordination, or workplace operations.
• Experience supporting office relocation, renovation, fit-out, or workplace setup projects is preferred.
• Experience coordinating contractors, vendors, maintenance services, and office-related purchases.
• Experience supporting workplace safety or compliance activities is an advantage.

Responsibilities

• Support office setup, space planning, workplace improvement, and operational transition projects.
• Coordinate project schedules, contractors, deliveries, installations, and site access.
• Monitor project progress, costs, defects, and outstanding actions; escalate as needed.
• Coordinate facility maintenance and routine workplace inspections.
• Support workplace safety procedures, risk assessments, emergency exercises, and follow-up actions.
• Ensure emergency exits, safety equipment, signage, and first-aid supplies are accessible and maintained.
• Coordinate contractor work permits, safety documentation, and site requirements.
• Maintain project, facility, safety, asset, and compliance records.
• Support inspections or audits and follow up on corrective actions.

Education

Diploma in Facilities Management

Diploma in Business Administration

Diploma in Workplace Safety and Health

Job description

The Office and Facilities Manager supports the safe and efficient operation of the company’s workplace. The role manages daily office administration, facility maintenance, workplace safety support, vendors, supplies, and employee facility requests.

The position also supports workplace improvement and office setup projects by coordinating with internal stakeholders, building management, contractors, and service providers.

This position reports to the Senior HR Manager. It is a full-time, on-site role based in Singapore.

More about the role

Workplace Projects, Facilities and Safety

• Support office setup, space planning, workplace improvement, and operational transition projects.
• Coordinate project schedules, contractors, deliveries, installations, and site access.
• Monitor project progress, costs, defects, and outstanding actions, escalating concerns where required.
• Coordinate facility maintenance and conduct routine workplace inspections.
• Support workplace safety procedures, risk assessments, emergency exercises, and follow-up actions.
• Ensure that emergency exits, safety equipment, signage, and first-aid supplies are accessible and properly maintained.
• Coordinate contractor work permits, safety documentation, and site requirements.
• Maintain relevant project, facility, safety, asset, and compliance records.
• Support internal and external inspections or audits and follow up on corrective actions.

Vendor and Budget Management

• Coordinate service providers for cleaning, security, pest control, maintenance, repairs, office equipment, and pantry services.
• Obtain and compare quotations and assist with purchase orders and invoice verification.
• Monitor vendor performance, service quality, and contract renewal dates.
• Track facility, maintenance, project, and office-supply expenses.
• Assist with budget monitoring and identify opportunities to improve service quality and cost efficiency.

Office Administration

• Manage stationery, pantry, cleaning, and general office supplies.
• Coordinate meeting rooms, workstations, lockers, access cards, keys, visitor access, and workplace resources.
• Manage mail, courier services, office deliveries, and facility-related employee requests.
• Support onboarding and offboarding arrangements relating to workplace access and seating.
• Assist with internal meetings, office events, and visits by external guests.
• Maintain office notices, contact lists, floor plans, seating plans, and emergency information.

More about you

• Diploma or equivalent qualification in Facilities Management, Business Administration, Building Services, Workplace Safety and Health, or a related discipline.
• At least 2 to 4 years of relevant experience in office administration, facilities coordination, or workplace operations.
• Prior experience supporting an office relocation, renovation, fit-out, or workplace setup project is preferred.
• Experience coordinating contractors, vendors, maintenance services, and office-related purchases.
• Experience supporting workplace safety or compliance activities would be an advantage.
• Experience in a multinational or regulated environment would be advantageous.

More about what we offer:

As one of the world’s leading hearing care providers headquartered in Switzerland, we’re committed to building an inclusive culture. We want to create an environment where you can balance a successful career with your commitments and interests outside of work, through our flexible hybrid working model. We offer a wide range of training opportunities for both your professional and personal development, and there are exceptional growth opportunities with individual development plans.

Sonova is an equal opportunity employer.

We team up. We grow talent. We collaborate with people of diverse backgrounds to win with the best team in the market place. We guarantee every person equal treatment in regard to employment and opportunity for employment, regardless of a candidate's ethnic or national origin, religion, sexual orientation or marital status, gender, genetic identity, age, disability or any other legally protected status.