Office Administrator, Singapore(A107106)

Xiaomi Technology; Singapore; On-site; SGD 72,000 - 110,000; Full time

Job summary

Xiaomi Technology in Singapore is seeking an experienced Workplace Manager to oversee budget planning, vendor relations, and contract management for our corporate facilities. You will coordinate workplace support services, projects, and event logistics to ensure smooth operations in a fast-paced environment.

The role requires 3-5 years of experience, a Bachelor's degree in Workplace Management or related field, and strong proficiency with Microsoft Office, especially Excel.

Qualifications

• Bachelor's degree in Workplace Management, Business Administration, or related field.
• 3-5 years of experience in workplace support services or a related field.
• Strong knowledge of budget management, procurement processes, and vendor relations.
• Proficient in Microsoft Office Suite, with advanced Excel skills.
• Ability to communicate effectively with internal and external stakeholders at all levels.
• Ability to work in a fast-paced environment and juggle concurrent responsibilities.
• Develop and maintain productive working relationships with internal and external stakeholders.
• Preference for experience in Chinese companies and adaptation to Chinese corporate culture.

Responsibilities

• Budget planning and management of the workplace support services budget.
• Oversee contract management with vendors and service providers.
• Establish and maintain relationships with third-party vendors for quality delivery.
• Lead and coordinate workplace-related projects within time and budget limits.
• Prepare and present reports on workplace utilization and performance metrics.
• Act as the primary liaison with building management.
• Demonstrate a process-driven, cost-efficient approach to tasks.
• Provide logistical support for in-house events and post-event evaluations.

Skills

Budget management

Vendor relations

Communication

Stakeholder management

Project coordination

Education

Bachelor's degree in Workplace Management, Business Administration, or related field

Tools

Microsoft Office Suite

Excel

Job description

1. 1. Budget Planning: Develop and manage the workplace support services budget, ensuring effective allocation of resources and adherence to financial guidelines.
2. 2. Contract Management: Oversee the management of contracts with vendors and service providers, ensuring compliance with terms and conditions and facilitating renewals or modifications as necessary.
3. 3. Vendor Management: Establish and maintain relationships with third-party service providers and vendors, ensuring high-quality service delivery and compliance with contractual obligations.
4. 4. Project Management: Lead and coordinate workplace-related projects, ensuring they are completed on time, within budget, and to the required quality standards. Ensuring compliance with industry standards and regulations.
5. 5. Reporting: Prepare and present reports on workplace utilization, performance metrics, and improvement initiatives to management, ensuring transparency and informed decision-making.
6. 6. Liaison with Building Management: Act as the primary point of contact with building management, ensuring effective communication and collaboration on workplace-related matters.
7. 7. Process and Cost-Driven Execution: Demonstrate a process-driven and cost-effective approach to workplace support services, ensuring that all tasks are executed efficiently and effectively.
8. 8. Support for In-House Events: Provide logistical support for in-house events, including setup, coordination, and post-event evaluations to ensure successful execution.

Job requirement

1. 1. Bachelor's degree in Workplace Management, Business Administration, or a related field.
2. 2. Minimum of 3-5 years of experience in workplace support services or a related field.
3. 3. Strong knowledge of budget management, procurement processes, and vendor relations.
4. 4. Proficient in Microsoft Office Suite, with advanced Excel skills.
5. 5. Able to communicate effectively with internal and external stakeholders at all levels of sophistication.
6. 6. Ability to work in a fast-paced environment and efficiently juggle numerous concurrent responsibilities.
7. 7. Develop and maintain productive working relationships with internal and external stakeholders.
8. 8. Prefer working at Chinese companies, with relevant experience, and able to adapt to Chinese corporate culture.