Office Administrator / Office Admin Executive

RESPONSIBILITIES

General Office Maintenance

• Ensure Office facilities are in order and Office environment is kept clean and tidy.
• Ensure the inventory level of pantry and office supplies are well maintained.
• Coordinate with vendors for renewal of Office Maintenance Services and to ensure Office maintenance work is conducted timely as per Service Agreement.
• Liaise with the Office Building Maintenance Team for any matters relating to Office facilities matters.

Office Administrative Support

• Verification of SG&A invoices
• SG&A Vendor Maintenance: Co-ordinate with SG&A Vendors to obtain the necessary documentation and information for creation or updating of data in the internal portal.
• Assist with sourcing and conduct quotations comparison for office purchases, maintenance, and services, when necessary
• Assist with flight, visa arrangement and hotel arrangement
• Assist with filing, scanning, and photocopying of documents
• Co-ordinate with appointed vendor for archiving and retrieval of documents
• Coordination of local and overseas courier requests
• Receiving and directing visitors
• Handle incoming and outgoing mails and Office mainline incoming phone calls.
• Run office errands when necessary (i.e.to the Banks)

HR Administrative Support

• Assist with the onboarding of new joiners and offboarding of leaving employees
• Verification of Employees' expense claims
• Assist with organizing Company events and gift purchases

OTHERS

• Perform any other HR & Office administrative duties as assigned

ROLE SPECIFIC CRITERIA

• Diploma in Business Administration, GCE “O” Level or related discipline
• Minimum 2 years of relevant working experience in Office administration.
• Proficient in Microsoft Office applications, primarily in Microsoft Excel and Word and IT Savvy.
• Ability to work independently
• Detail-oriented and ability to maintain confidentiality.
• Excellent written and verbal communication skills to effectively interact with inter department, including the Management.
• Proactive with strong initiative and positive working attitude