Office Administrator (must have WSH experiences)

HAID BIOTECHNOLOGY INDUSTRY (SINGAPORE) PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A biotechnology startup in Singapore is looking for an organized Office Administrator to manage workplace safety and health matters and provide administrative support. Candidates should have at least a diploma and 3 years of relevant experience. Proficiency in English and Mandarin is required. Immediate availability preferred. Only Singaporeans/PRs may apply.

Qualifications

• Minimum 3 years proven experience as an office administrator, especially in WSH and licensing.
• Exceptional organizational and time management skills.
• Proficient in verbal and written English and Mandarin.

Responsibilities

• Manage Workplace Safety and Health and environmental matters.
• Liaise with external safety offices on safety matters.
• Administer company licensing matters.

Skills

Organizational skills

Time management

Problem-solving

Communication

Attention to detail

Education

Diploma in any field

Job description

HAID BIOTECHNOLOGY INDUSTRY (SINGAPORE) PTE. LTD. is looking for highly organized, proactive and detail-oriented Office Administrator to join our new startup team in Singapore.

The successful candidate will play a crucial role in maintaining a productive and organized work environment by handling WSH and environmental matters, handling business and/or operations licencing matters and providing comprehensive administrative and clerical support to ensure the efficient day-to-day operations of the Company.

Responsibilities:

PRIMARY role:

• Manage the Company’s Workplace Safety and Health and environmental matters including but not limited to organise and conduct WSH training to all staff, organise and conduct fire drill, waste management and etc.

• Liaise with external safety office on all Workplace Safety and Health and fire safety matters and etc.

• Manage and administer the Company licencing matter including but not limited to fire safety, business and/or operations and etc.

SECONDARY role

• Manage and maintain office supplies, equipment and facilities, ensuring adequate stock levels and coordinating maintenance or repairs as needed.

• Provide comprehensive administrative and clerical support to the management and staff members.

• Handle incoming and outgoing communications, including phone calls, emails, and mail, directing inquiries appropriately.

• Organize and schedule meetings, appointments, and travel arrangements for staff as required.

• Maintain an organized and efficient filing system, both physical and digital, for company documents and records.

• Coordinate Company events and activities to foster a positive work environment.

• Ensure office cleanliness and readiness for daily operations and visitors.

• Oversee company security service and system/ requirement

• Perform other ad-hoc administrative duties as assigned by the superior.

Requirement:

• At least Diploma in any field.

• At least 3 years proven experience in a similar role, especially in WSH and handling company’s licencing matters is an advantage

• Exceptional organizational and time management skills, with the ability to prioritize tasks effectively.

• Attention to detail and a high level of accuracy in all work.

• Proactive and resourceful approach to problem-solving.

• Good command of both verbal and written English and Mandarin to handle Chinese -English translation and liaise with Mandarin-speaking business associates in China.

• Ability to work independently and as part of a team in a fast-paced startup environment.

• High level of integrity and discretion when handling confidential information.

• Able to start immediately or short notice period preferred

• Only Singaporeans/PRs may apply.

Other Information:

• Working Hours: Mondays – Fridays (8.00 am – 5.30pm)

Interested applicants, please submit your latest resume, including your working experience and expected salary.

We regret that only short-listed candidates will be notified.