Office Administrator/Manager

GNH India Pharmaceutical Ltd; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A pharmaceutical company is seeking a Sr. Admin and Facilities professional to ensure efficient office operations in Singapore. Responsibilities include managing office supplies, maintaining equipment, liaising with service providers, and supervising housekeeping staff. The ideal candidate will possess strong communication skills and at least 3 years of experience, preferably with a background in law. The position offers various benefits including paid time off and performance bonuses.

Benefits

Paid sick time

Paid time off

Provident Fund

Performance bonus

Yearly bonus

Qualifications

• 3 to 7 years of experience in administrative roles.
• Strong attention to detail and proactive problem-solving skills.
• Candidates within a 5-mile radius of Prabhadevi preferred.

Responsibilities

• Liaison with Society office and Govt services for facility maintenance.
• Provide administrative support for efficient office operations.
• Supervise all housekeeping staff.

Skills

Data management

Verbal communication

Written communication

Time management

Organizational skills

Education

Graduate, PG (LLB, LLM preferred)

Job description

Sr. Admin and Facilities

The job responsibilities can include, but may not be restricted to:

1. Liaison with Society office and Govt services for facility maintenance.
2. Coordinate with maintenance staff and vendors for office equipment and supplies.
3. Maintain office equipment, stationary, and pantry supplies.
4. Handle inward and outward couriers, and outdoor duties (post office, bank).
5. Provide administrative support for efficient office operations.
6. Respond to digital queries and correspondence.
7. Draft and edit documents, letters, maintain databases, contracts, and spreadsheets.
8. Manage AMC vendors and service providers.
9. Handle sensitive information with discretion and ensure compliance.
10. Meet deadlines and adapt to changing priorities.
11. Maintain a positive and professional organizational image.
12. Conduct daily surveillance of the office to ensure all housekeeping tasks are completed well.
13. Supervise all housekeeping staff.
14. Manage pantry operations.
15. Assist HR in organizing events and candidate management.

Skills:

• Data management and accurate record-keeping.
• Excellent verbal and written communication skills.
• Time management, multitasking, and flexibility.
• Strong organizational skills, attention to detail, and proactive problem-solving.

Requirements:

• Department: Admin
• Qualification: Graduate, PG (Candidates with LLB, LLM degrees or experience in law firms would be preferred)
• Experience: 3-7 years
• Job Type: Full-time, Permanent
• Location Preference: Candidates within a 5-mile radius of Prabhadevi

Benefits:

• Paid sick time
• Paid time off
• Provident Fund

Schedule:

• Day shift
• Fixed shift
• Morning shift
• Performance bonus
• Yearly bonus

Additional Details:

• Total work experience: 3 years (Preferred)
• Work Location: In person

Recruiter Details: GNH India Pharmaceutical Ltd

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