Office Administrator (Healthcare)

GMP TECHNOLOGIES (S) PTE LTD; Singapore; On-site; SGD 30,000 - 45,000; Full time

Job summary

A leading recruitment agency in Singapore seeks an experienced Administrative Executive to handle billing accuracy, clerical tasks, and communication duties. Candidates should possess at least a GCE 'A' or Diploma, with a minimum of 2 years experience in administrative roles. Proficiency in Word, Excel, and Power Point is required, along with good communication skills. This role offers the chance to work independently and support various operational tasks.

Qualifications

• Minimum 2 years of experience in clerical and administrative duties.
• A good understanding of accounting and figures.

Responsibilities

• Checking and verifying patients’ bill for all OT cases, ensure correct billing.
• Maintain and update all contracts for implants and consumables used in OTs.
• Monitoring utilization for all consignment items and take action to top up when needed.
• Co-ordinate meetings and arrange catering requirements.
• Handle purchase and work requisition processes.
• Support onboarding and offboarding of clinician and department staff.
• Dispatch outgoing mails and distribute incoming mails.
• Perform typing, faxing, sorting, filing, scanning, photocopying.
• Answer phone calls, handle inquiries, and record messages.

Skills

Computer skills in Word

Computer skills in Excel

Computer skills in Power Point

Good communication skills

Good interactive skills

Ability to work independently

Education

GCE 'A' or Diploma in any field

Job description

Responsibilities

• Checking and verifying patients’ bill for all OT cases, ensure correct billing to patients. Ensure invoicing is done accurately and timely to vendors for all consignment items.
• Maintain and update all contracts for implants and consumables used in OTs (e.g. pricing, purchase order start date, item code etc.).
• Monitoring of utilization for all consignment items and take action to top up when utilization is high.
• Co-ordinate meetings, book venues, collate agenda and arrange for catering requirements when necessary.
• Handle purchase and work requisition processes, from calling suppliers for quotation to submitting invoices to Finance for payment.
• Support onboarding and offboarding of clinician and department staff.
• Dispatch out-going mails to other departments within the hospital, as well as to external parties. Distribute in-coming mails to the dept.
• Perform typing, faxing, sorting, filing, scanning, photocopying and recording of documents and forms.
• Answer phone calls, handle enquiries, record and convey messages.
• Perform any other duties assigned by supervisor.

Qualifications

• Minimum a GCE ‘A’ or Diploma in any field
• Minimum 2 years of experience in clerical and administrative duties.
• A good understanding of accounting and figures.
• Good computer skills in Word, Excel and Power Point.
• Good communication and interactive skills.
• Able to work independently.

Application

To find out more about this opportunity, please contact Lionel Liew at [e-mail].

We regret that only shortlisted candidates will be notified.

GMP Technologies (S) Pte Ltd | EA Licence: 11C3793 | EA Personnel: Lionel Liew | Registration No: R1330693

This is in partnership with the Employment and Employability Institute Pte Ltd (e2i).

e2i is an empowering network for workers and employers seeking employment and employability solutions. e2i serves as a bridge between workers and employers, connecting workers to offer job security through job-matching, career guidance and skills upgrading services, and partnering employers to address manpower needs through recruitment, training, and job redesign solutions. e2i is a tripartite initiative of the National Trades Union Congress set up to support nationwide manpower and skills upgrading initiatives.

By applying for this role, you consent to GMP Technologies (S) Pte Ltd’s PDPA and e2i’s PDPA.