Office Administrator (Front Desk)

Selly Cloud Solutions Pte Ltd; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading company in Singapore is seeking an Office Administrator to ensure smooth office operations and employee welfare. The ideal candidate should possess strong organizational skills and at least 2 years of relevant experience. Responsibilities include managing office tasks, supporting employee on-boarding, and liaising with vendors. Bilingual candidates fluent in English and Chinese are preferred, alongside proficiency in Microsoft Office and XERO accounting.

Qualifications

• At least 2 years of experience in managing office administration.
• Bilingual in English and Chinese for English-Chinese translation.
• Highly organized, detailed-oriented, and deadline-focused.

Responsibilities

• Manage office facilities and ensure a welcoming environment.
• Provide clerical support and assist in employee onboarding/offboarding.
• Liaise with vendors and coordinate with departments for smooth operations.

Skills

Communication

Teamwork

Organizational skills

Problem-solving

Time management

Education

GCE ‘A’ Level

Diploma in Business / Finance / Human Resources

Higher Nitec

Tools

Microsoft Office

XERO accounting

Job description

The Role:

The Office Administrator plays a crucial role in supporting overall operations of the office. She is responsible for the welfare of the employees, welcome visitors, answer phones and emails for the company.

Job Responsibilities:

• Welcome guests, answer calls, emails, texts, and handle courier/delivery arrangements

• General filing, open letterbox, and filter all incoming letters or couriers

• Handle and manage office facilities (e.g. cleanliness, office machines, aircon, door access etc)

• Ensure all facility-related issues are resolved promptly for optimal staff experience

• Act as the contact person for liaison with office building management

• Act as a fire warden and first aider for the office; attend training and manage fire evacuation drills and first aid response

• Maintain accurate records of pantry items, office stationery, and company-issued equipment inventory

• Keep track and order stationeries and pantry supplies

• Liaise with vendors on procurement, goods deliveries/receiving, invoicing, and payment matters

• Coordinate with all departments to ensure smooth daily operations

• Provide clerical and administrative support to the departments and CHRO.

• Assist in interview arrangements

• Assist in employee onboarding and offboarding processes, including documentation and system updates

• New hire preparation (e.g. name card, door access, workstation setup etc)

• Assist in employee welfare and benefits

• Maintain and organize files, databases, and job records

• Assist in organizing company or social events and internal meetings

• Assist with necessary travel visa applications

• Any other ad hoc duties assigned

Job Requirements:

• GCE ‘A’ Level, Higher Nitec or Diploma in Business / Finance / Human Resources

• At least2 years’ of experience in managing office administration

• Good communication skills, good teamwork skills

• Bilingual in English and Chinese to handle English-Chinese translation

• Strong sense of responsibility.

• Proficient in Microsoft Office (Words, Excel, Powerpoint)

• Experience in XERO accounting (Preferred)

• Highly organized, detailed-oriented and deadline-focused

• Excellent problem-solving and time-management skills