Office Administrator

Prudential AMPri Cleanroom Services Pte. Ltd.; Southwest; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading company in cleanroom services is seeking an administrative professional to manage office operations, support events, and ensure quality control in their Singapore warehouse. The ideal candidate will have a diploma in Business Administration and 2-3 years of relevant experience, demonstrating strong organizational and multitasking skills. This role offers the opportunity to contribute to various aspects of the business, including office management and event coordination.

Qualifications

• 2-3 years of experience in an administrative role, preferably in a sales environment.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Willingness to travel locally for exhibition/event support.

Responsibilities

• Manage and monitor inventory of office supplies and equipment.
• Assist in the preparation and coordination of product exhibitions and events.
• Support the QC team in verifying documentation and physical condition of received goods.

Skills

Organizational skills

Multitasking skills

Communication skills

Interpersonal skills

Education

Diploma in Business Administration

Tools

Microsoft Office

Job description

A) Office Management Responsibilities

Office Supplies & Equipment

• Manage and monitor inventory of office supplies, stationery, and equipment to ensure consistent availability.
• Coordinate maintenance and servicing of office equipment (e.g., printers, copiers).
• Oversee the cleanliness and upkeep of the office premises.

Administrative Operations

• Maintain and track staff attendance records and handle registration-related matters.
• Handle renewal of electrical license and other regulatory requirements.
• Petty Cash claims/reimbursements.
• Answer phone calls, direct them to the appropriate personnel, and respond to inquiries.
• Provide support during the onboarding of new employees and assist in scheduling interviews.
• Assist with MOM-related matters (e.g., renewing work permits).
• Service Contracts & Renewals
• Oversee pest control services, including contract renewals.
• Manage office drinking water delivery arrangements and renewal of service agreements.
• Administer internet and phone line billing and contract renewals for office and staff.
• Schedule servicing and coordinate contract renewal for lift/reach trucks.
• Coordinate regular servicing of air conditioning units and manage contract renewals.
• Arrange inspection and renewal of fire extinguishers upon expiry.
• Manage copier machine servicing, handle breakdowns, and oversee contract renewals.

B) Exhibition & Event Support

• Assist in the preparation and coordination of product exhibitions, trade shows, and customer events.
• Liaise with vendors and event organizers for booth setup, logistics, and materials.
• Prepare and pack product samples, marketing materials, and equipment for events.
• Support internal and external events such as staff meetings, team-building activities, and client visits.
• Assist in special projects and provide backup support during busy or peak periods.

C) Documentation & Filing

• Assist with data entry and maintenance of customer and inventory records.
• Handle data entry and maintain both digital and physical filing systems.
• Prepare and format documents such as reports, presentations, and spreadsheets.
• Handle incoming and outgoing documents from another branch.

D) Warehouse and Quality Control Support

• Assist in coordinating incoming shipment inspections.
• Support the QC team in verifying documentation and physical condition of received goods.
• Record and report inspection findings and discrepancies to relevant departments.
• Ensure proper filing of inspection records and compliance with internal procedures.
• Assist with the day-to-day operations of the Singapore warehouse, including receiving, processing, and shipping stock.

E) Perform any additional tasks as assigned by management.

Requirements

• Diploma or equivalent in Business Administration or related field.
• 2-3 years of experience in an administrative role, preferably in a sales environment.
• Strong organizational and multitasking skills.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Good communication and interpersonal skills.
• Willingness to travel locally for exhibition/event support as needed.