Office Administrator

CÉ LA VI; Singapore; On-site; USD 30,000 - 60,000; Full time

Job summary

An innovative firm seeks a proactive Office Administrator to support the CEO and CFO in a fast-paced environment. This role requires exceptional organisational skills and attention to detail, ensuring smooth daily operations. The ideal candidate will manage administrative tasks, coordinate travel logistics, and maintain office efficiency. With a focus on collaboration across departments, this position offers a dynamic opportunity to contribute to a thriving team. If you're a polished professional with experience in executive support, this is the perfect chance to make a significant impact.

Qualifications

• Proven experience in executive support and office administration.
• Strong organisational and communication skills required.

Responsibilities

• Provide full administrative support to the CEO and CFO.
• Oversee daily office operations for a functional work environment.

Skills

Organisational Skills

Attention to Detail

Communication Skills

Microsoft Office Suite

Document Management

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

The Office Administrator plays a key role in supporting the CEO, CFO, and senior leadership team, while ensuring the smooth and efficient running of daily office operations. This dynamic position calls for outstanding organisational skills, sharp attention to detail, and the ability to collaborate across multiple departments. We are looking for a proactive, polished professional who thrives in a fast-paced environment and brings proven experience in both executive support and office administration.

Administrative Responsibilities:

• Provide full administrative support to the CEO and CFO, including calendar management, meeting coordination, and travel arrangements.
• Prepare, proofread, and format internal documents, presentations, reports, and correspondence.
• Coordinate local and international travel logistics, including visa applications, flight bookings, and accommodation arrangements.
• Assist with filing, scanning, photocopying, and general document management.
• Support the CEO with personal tasks and confidential matters as required.
• Manage internal reimbursements and petty cash claims for directors.
• Coordinate local and overseas courier requests.

Office Management Responsibilities:

• Oversee daily office operations to ensure a clean, functional, and efficient work environment.
• Maintain inventory levels and order supplies, including stationery, pantry items, and staff uniforms.
• Manage conference room bookings and scheduling.
• Maintain and regularly update the organisational chart, staff directory, and staff picture book.

Qualifications:

• Proven experience in executive support and office administration, preferably in hospitality or a fast-paced environment.
• Strong organisational, communication, and interpersonal skills, with excellent written and verbal communication abilities.
• High attention to detail with the ability to multitask, organise, prioritise work, and meet tight deadlines.
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and skilled in document formatting.
• Discretion and confidentiality in handling sensitive information.