Office Administrator

SGInnovate; Singapore; On-site; USD 30,000 - 60,000; Full time

Job summary

An innovative startup is seeking a proactive Office Administrator to ensure smooth office operations and support team productivity. In this dynamic role, you'll coordinate events, manage supplies, and assist with new employee onboarding. Your organizational skills and proficiency in Microsoft Office will be key to thriving in this fast-paced environment. Join a passionate team dedicated to driving technological innovation and making an impact in the industry. If you're ready to take on a vital role in a supportive and collaborative atmosphere, this opportunity is perfect for you.

Qualifications

• Proven ability to manage multiple tasks effectively.
• Strong communication skills to support team collaboration.

Responsibilities

• Coordinate events, meetings, and travel arrangements.
• Manage office supplies and ensure equipment functionality.
• Assist with new employee onboarding and support management.

Skills

Organizational Skills

Communication Skills

Microsoft Office Suite

Proactive Attitude

Bookkeeping Knowledge

Tools

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Job description

This role is posted on behalf of Nanolumi, a startup supported by SGInnovate.

Background

Nanolumi is a deep technology startup company that uses advanced nano- and molecular technologies to deliver innovative optical solutions for imaging, authentication, and counterfeit protection. Our Reyal brand offers top-tier security through a cloud platform that combines chemistry, optics, and digital encryption, providing multi-layered protection against counterfeits. Reyal seamlessly connects with the Reyal Reader and App for geotagging, data analysis, and supply chain insights. Trusted by businesses and governments, Reyal safeguards brands, revenue, and customer safety. Our subsidiary, Luminicell, specializes in advanced fluorescence technologies for bioimaging in life sciences, supporting translational research and diagnostics. We're a team of passionate experts driving innovation across science and industry.

Job scope

The Role & Your Impact

As an Office Administrator, you'll play a crucial role in ensuring the smooth operation of our office and supporting both new employees and senior management. Your contributions will directly impact team productivity and workplace efficiency. Assist with new employee recruitment, onboarding, and provide ongoing support to senior management.

• Process reimbursement and statutory expense claims.
• Coordinate events, meetings, and travel arrangements.
• Manage office, including meetings and supply inventories.
• Handle incoming and outgoing mail and packages.
• Ensure the maintenance and smooth functioning of office equipment.
• Perform document management and data entry to keep the office organized.

Who We're Looking For

We're seeking someone proactive and organized who thrives in a fun fast-paced environment.

• Strong organizational skills with the ability to prioritize multiple tasks.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
• A self-starter with a proactive, can-do attitude.
• Basic knowledge of bookkeeping or accounting practices is a plus.

Interested candidates may apply directly to DTC at: https://central.sginnovate.com/hub/marketplace/openings/b6729aab-2b44-45de-a7cc-8a36eb176777