Office Administrator

MOI Global; Singapore; On-site; SGD 30,000 - 60,000; Full time

Job summary

An established industry player is seeking a proactive Office Administrator to ensure seamless operations at their Singapore office. This dynamic role involves managing daily office needs, supporting HR processes, and enhancing internal communications. As a detail-oriented multitasker, you'll thrive in a fast-paced environment, juggling multiple tasks while maintaining professionalism and confidentiality. Join a creative agency that connects brands with modern buyers and be part of a team that values operational excellence and collaboration. If you're ready to make a significant impact, this opportunity is perfect for you.

Qualifications

• Experience in managing office operations end to end.
• Detail-obsessed multitasker thriving in a fast-paced environment.

Responsibilities

• Manage office inventory, IT assets, and maintenance.
• Prepare contracts and run smooth onboarding/offboarding experiences.

Skills

Detail-oriented

Multitasking

Communication

Proactive

Resourceful

Confidentiality

Education

Experience in admin and/or HR support

Tools

Slack

Email

Job description

We’re looking for someone who keeps the wheels turning—and the engine revving.

Office Administrator

Location: Singapore

Employment Type: Permanent, Full-time

At MOI Global, we don’t just build brands—we shift perceptions, spark conversations, and drive results. But none of that happens without smart, seamless operations behind the scenes. That’s where you come in.

We’re on the hunt for an Office Administrator who’s more than just organised—you’re proactive, adaptable, and thrive on keeping everything (and everyone) moving. You’ll be the go-to for our Singapore office, making sure daily operations, people processes, and internal coordination run like clockwork.

Reporting to our Delivery & Operations Director, APAC, you’ll play a hands-on role in driving efficiency, championing smooth comms, and creating a high-functioning, people-first workspace.

What You’ll Be Owning

Office & Admin Ops

• Be the first port of call for all internal office needs—quick to respond, even quicker to solve
• Manage office inventory, IT assets, and maintenance to keep things well-stocked, secure, and running
• Streamline workflows like scheduling, internal requests, and documentation
• Own both digital and physical filing systems—because organisation is your superpower
• Handle internal comms and team updates via email, Slack, and other channels
• Support day-to-day logistics: vendor liaison, meeting coordination, and anything else the team needs to stay on track

HR & People Support

• Prepare contracts and run a smooth onboarding/offboarding experience—first impressions (and goodbyes) matter
• Coordinate pre-boarding essentials like tech access, welcome kits, and orientation
• Maintain accurate HR records, trackers, and employee documentation with precision and care
• Track employee lifecycle moments: probation check-ins, contract renewals, reviews, and more
• Help manage insurance admin, leave tracking, and L&D activity support
• Jump in on recruitment—sourcing, scheduling, and candidate coordination that reflects our employer brand

What You Bring To The Table

• You’re a detail-obsessed, solution-driven multitasker who thrives in a fast-paced, people-focused environment
• You’ve got experience in admin and/or HR support, and you’re confident managing office ops end to end
• You’re highly organised, a clear communicator, and you know how to juggle multiple requests without dropping a ball
• You’re proactive, resourceful, and you don’t wait to be told what needs doing—you’ve already done it
• You’re comfortable handling confidential information with professionalism and integrity
• You’re collaborative, dependable, and a team-first thinker

Other Information

Location: Singapore, Central

Contract type: Permanent, 5-day work week

Office hours: 9am – 6pm Singapore time

Please note: Due to workload and international client demands, hours may flex

Why MOI?

When today’s always-on world means your buyers can research, reject, or shortlist your brand without even talking to you—we get you into the conversation. MOI Global is a B2B creative agency that connects you with a new breed of buyer. We re-engineer your marketing ecosystem to target the places they hang out and the people they listen to.

With offices in London, New York, and Singapore, we create head-turning campaigns for a global client list that includes Oracle, Google Cloud, Meta, Fujifilm, Grab, and Red Hat.

Explore more at www.moi-global.com

Sound like your kind of gig?

If you’re ready to be at the heart of a dynamic team and help keep our APAC engine running smoothly—we’d love to meet you.

Let’s make operational excellence the loudest quiet success in the room.