Office Administrator

PacificLight Power Pte. Ltd.; Singapore; On-site; SGD 25,000 - 36,000; Full time

Job summary

A leading company in the energy sector is seeking an Administrative Executive to provide essential support to Senior Management. The role involves managing office tasks, coordinating travel, and ensuring quality services from vendors. Ideal candidates will have at least 1 to 3 years of experience, strong communication skills, and the ability to work independently in a fast-paced environment.

Benefits

5-day work week

Company transport provided from Jurong East

Qualifications

• At least 1 to 3 years of administrative experience.
• Good verbal and written communication in English.
• Preferably familiar with SAP.

Responsibilities

• Provide administrative support to Senior Management staff.
• Manage office expenses and coordinate travel arrangements.
• Conduct regular service quality checks on vendors.

Skills

Communication

Proactivity

Reliability

Teamwork

Education

GCE 'O' level

Diploma in any discipline

Tools

MS Office

SAP

Job description

Responsibilities:

• Provide support in company organised activities and events.

• Provide administrative support to Senior Management staff

• Manage the office expenses and equipment, i.e. office’s cleaning contractor, pantry, vending machine, stationery supplies, photocopier and other ad-hoc events/activities.

• Coordinate internal/external dispatch.

• Book air tickets, facilitate visa application, travel requests and hotel accommodation for staff and foreign guests/delegates for local and/or international travel.

• Apply/Maintain/Terminate Jurong Island passes, Submit EMA Clearance for staff, visitors, deliveries, suppliers, etc, including site visits by our shareholders and clients from Retail)

• Prepare Purchase Requisition for admin requirements.

• Assist L&P on GRN posting for JI and JTC goods receipt.

• Assist for vendor’s invoice scanning for SAP and CDMS uploading

• Order & Issue PPE (personal protection equipment), mainly safety uniform, safety shoes, helmets and safety spectacles for staff / visitors

• Perform contract administration for supplies of PPE, pantry, stationery, toner items and laundry services

• Coordinate with vendor on the collection & delivery of bottled water, etc.

• Responsible for the issuance of lockers & bicycles.

• Set up workstation with proper stationery for new joiners (induction, name cards and preparation of staff pass)

• Conduct regular service quality checks ranging on vendors to ensure that the products and services meet the Company’s standards and requirements.

• Coordinate lunch order for staff based in Jurong Island when required.

• Prepare and submit periodic reports such as attendance report, etc.

• Assist in petty cash claims.

• Custodian of keys and administration of carpark car decal includes vending machine card for staff. (Monitoring the staff cards for existing staff and staff leaving the company)

• Coordinate meetings. (both via teleconference and in person)

• Maintain document management system.

• To provide support for reception duties as and when required

• Handle other ad-hoc duties as assigned.

Requirements:

• GCE ‘O’ level and above, preferably with diploma in any discipline.

• At least 1 to 3 years of administrative experience.

• Good verbal and written communication in English.

• Proficient in MS Office especially Excel, Word and PowerPoint.

• Strong Integrity, good working attitude, hardworking, willing to work in Jurong Island.

• Reliable, proactive, responsible, resourceful and independent.

• Good interpersonal skills and a team player.

• Willing to learn and take up new challenges in a fast-paced environment.

• Preferably familiar with SAP

Others:

• 5-day work week

• Company transport provided from Jurong East