OFFICE ADMINISTRATOR

TANSIN ENGINEERING & SERVICES PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A local engineering firm in Singapore is seeking a reliable office administrator to ensure operational efficiency and manage office functions. The ideal candidate should have proven success in office administration and possess strong communication and multitasking skills. Responsibilities include managing visitor interactions, performing various administrative tasks, and maintaining client databases. This position offers an opportunity to contribute to a positive office culture.

Qualifications

• Proven success in office administration.
• Superb written and verbal communication skills.
• Strong time-management and multitasking abilities.

Responsibilities

• Greet office visitors and maintain office efficiency.
• Perform a variety of administrative duties.
• Prepare and send invoices and maintain client databases.

Skills

Office administration success

Written and verbal communication

Time-management

Proficient with office applications

Confidentiality maintenance

Education

High school diploma or equivalent

Bachelor’s degree or equivalent

Job description

Objectives of this role

• Ensure general management of office by overseeing operational efficiency, effective communications, and other strategic and tactical planning
• Manage company facilities, including space planning/design, vendor contracts and relations, and office functions and services
• Serve as primary liaison between company staff and building managers, providing information, answering questions, and responding to requests
• Oversee and achieve organizational goals while maintaining an efficient, productive, and positive office culture and employee experience

Responsibilities

• Greet office visitors, answer and direct phone calls, field inquiries from sales representatives, and maintain office efficiency by arranging repairs
• Perform a variety of administrative duties, such as generating and distributing memos, letters, spreadsheets, forms, and faxes, and sorting and distributing incoming mail
• Prepare and send invoices, maintain client databases, track accounts, and assist with copying and distributing production orders and other internal documents
• Update spreadsheets used by accounting, production, and field services
• Schedule and track meetings and appointments, book flights, and handle travel logistics

Required skills and qualifications

• Proven success in office administration
• Superb written and verbal communication skills
• Strong time-management and multitasking abilities
• Proficiency with office applications, and aptitude for learning new software and systems
• Ability to maintain confidentiality of company information
• High school diploma or equivalent

Preferred skills and qualifications

• Bachelor’s or associate’s degree (or equivalent)
• Experience in managing budgets and expenses
• Experience in developing internal processes and filing systems