Office Administrator

E-Bridge Pre-School; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading education provider in Singapore is looking for an Office Administrator to ensure smooth office operations. The ideal candidate will manage supplies, provide guest relations support, and assist in HR activities. Strong multitasking abilities and good communication skills are essential. This role offers an exciting opportunity to be part of a dynamic team in a nurturing environment.

Qualifications

• Able to handle multiple tasks and be meticulous.
• Good interpersonal and communication skills.
• Able to identify and solve issues effectively and independently.

Responsibilities

• Order and maintain stock of stationery and pantry items.
• Serve tea and refreshments to guests.
• Assist in arranging interviews and manage company accommodation.

Skills

Multitasking

Interpersonal skills

Problem-solving

Job description

Job Summary

The Office Administrator plays a key role in ensuring smooth day-to-day operations in the office, supporting both administrative and hospitality functions. This role includes overseeing pantry and stationery supplies, coordinating office maintenance and cleanliness, managing internal logistics, and supporting HR and event-related activities.

Key Responsibilities

Office Supplies & Pantry Management:

• Responsible for ordering and maintaining stock of stationery and pantry items.
• Ensure timely restocking and inventory control.
  
  

Hospitality & Guest Relations

• Serve tea and refreshments to guests and management whenever required.
• Prepare and maintain meeting rooms, ensuring cleanliness and readiness.
• Coordinate festive office decorations for events
• Administrative Support:
• Submit documents to Tenderboard
• Handle IHP matters.
• Oversee office hygiene and cleanliness.
• Collect and distribute letters and manage office deliveries.
• Coordinate lunch orders for staff and visitors
• Act as Meeting Room Coordinator.
• Manage mobile apps used internally.
• In charge of dispatch services and logistics.
• Handle face scan system for office and school access.
• Filter and direct incoming calls and visitors as necessary.
  
  

HR & Recruitment Support

• Assist in arranging interviews.
• Update HQ Staff leave records and support HR admin tasks.
• Manage company accommodation & liaison person for staff staying in the accommodation
  
  

Project & Event Management

• Assist in planning and executing HQ office projects and events.
  
  

Job Requirements

• Able to handle multiple tasks and be meticulous
• Good interpersonal and communication skills
• Able to identify and solve issues effectively and independently.