Office Administrator

E-BRIDGE PRE-SCHOOL PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading company in early childhood education seeks an Office Administrator to ensure smooth operational functions. The successful candidate will manage office supplies, oversee hospitality, provide administrative support, and assist with HR tasks and event management. Ideal for meticulous individuals with strong communication skills.

Qualifications

• Able to handle multiple tasks and be meticulous.
• Good interpersonal and communication skills.
• Able to identify and solve issues effectively and independently.

Responsibilities

• Manage office supplies and pantry items.
• Support HR and recruitment tasks.
• Assist in event planning and coordination.

Skills

Interpersonal skills

Communication skills

Problem-solving

Multitasking

Job description

Job Summary:
The Office Administrator plays a key role in ensuring smooth day-to-day operations in the office, supporting both administrative and hospitality functions. This role includes overseeing pantry and stationery supplies, coordinating office maintenance and cleanliness, managing internal logistics, and supporting HR and event-related activities.

Key Responsibilities:

Office Supplies & Pantry Management:

• Responsible for ordering and maintaining stock of stationery and pantry items.
• Ensure timely restocking and inventory control.

Hospitality & Guest Relations:

• Serve tea and refreshments to guests and management whenever required.
• Prepare and maintain meeting rooms, ensuring cleanliness and readiness.
• Coordinate festive office decorations for events
• Administrative Support:
• Submit documents to Tenderboard
• Handle IHP matters.
• Oversee office hygiene and cleanliness.
• Collect and distribute letters and manage office deliveries.
• Coordinate lunch orders for staff and visitors
• Act as Meeting Room Coordinator.
• Manage mobile apps used internally.
• In charge of dispatch services and logistics.
• Handle face scan system for office and school access.
• Filter and direct incoming calls and visitors as necessary.

HR & Recruitment Support:

• Assist in arranging interviews.
• Update HQ Staff leave records and support HR admin tasks.
• Manage company accommodation & liaison person for staff staying in the accommodation

Project & Event Management:

• Assist in planning and executing HQ office projects and events.

Job Requirements

• Able to handle multiple tasks and be meticulous
• Good interpersonal and communication skills
• Able to identify and solve issues effectively and independently.