Office Administration Executive

PetroChina International (Singapore); Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading company in the energy sector is seeking an organized and proactive administrative support professional to ensure smooth office operations. The role involves managing expatriate housing, coordinating VIP visits, and overseeing administrative tasks to enhance service delivery. Candidates should have a degree in business administration, proven experience, and excellent communication skills.

Qualifications

• Degree in Business Administration or related field.
• Minimum 3 years of relevant experience.
• Fluency in English required; Mandarin is an advantage.

Responsibilities

• Provide administrative support to ensure efficient operations.
• Manage expatriate housing matters, including leasing and maintenance.
• Coordinate VIP delegation visits from HQ and oversee office facilities.

Skills

Organizational skills

Multitasking

Attention to detail

Excellent communication

Interpersonal skills

Vendor management

Budgeting

Education

Degree in Business Administration

Tools

MS Office

Job description

Job Overview:

This role is responsible for providing comprehensive administrative support to the business and service units, ensuring the smooth operation of office functions, expatriate housing matters, and coordination of corporate activities. The ideal candidate will be organized, proactive, and able to manage multiple tasks with attention to detail in a fast-paced environment.

Job Description:

• Provide administrative support to business and service units to ensure efficient operations.
• Manage housing matters for expatriates, including liaising with property agents for accommodation search and lease agreements, coordination of pass applications and services, arranging repair and maintenance services and processing rental payments.
• Coordinate and support VIP delegation visits from HQ in Beijing, ensuring high standards of service and hospitality.
• Oversee the office environment and ensure all facilities and assets are maintained in good working condition.
• Prepare, monitor, and process monthly invoices and related financial records accurately.
• Supervise and provide guidance to two receptionists; serve as backup for the reception desk when necessary.
• Monitor and plan the annual office supplies budget, ensuring cost efficiency and sufficient inventory.
• Assist in office upgrade projects such as renovations and maintenance, including vendor coordination and project tracking.
• Perform other ad hoc administrative duties as required by the management.

Requirements:

• Degree in Business Administration or a related field.
• Minimum 3 years of relevant experience.
• Strong organizational and multitasking skills with keen attention to detail.
• Excellent communication and interpersonal skills, especially in dealing with expatriates and VIP guests.
• Proficiency in MS Office applications (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and as part of a team in a dynamic environment.
• Experience in managing vendors, facilities, and budgeting processes.
• Fluency in English is required.
• Mandarin is an advantage for liaising with HQ in Beijing.

Please write in with a full resume, present and expected salary, contact telephone number(s) and any other relevant information to:

Email: [e-mail]

We regret to inform that only shortlisted candidates will be notified.

Personal Data Protection

In submitting your personal data and/or resume, you shall be deemed to consent to us collecting, using and disclosing your personal data for the purpose of assessing your job application. Information collected may also be disclosed to the PetroChina Group of Companies (which includes PetroChina International (Singapore) Pte. Ltd., Singapore Petroleum Company Limited) for this purpose.