Office Admin Specialist, (Raffles Place) Contract

MANPOWER STAFFING SERVICES (SINGAPORE) PTE LTD; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading company is looking for an Office Admin Specialist in Raffles Place to support the Facilities department by managing office operations, coordinating with vendors, and providing administrative support. The ideal candidate will have 2-4 years of experience and exceptional organizational skills, contributing to a productive work environment.

Qualifications

• 2 - 4 years of experience in an admin and/or office management role.
• Good verbal and communication skills.
• High proficiency in Microsoft Office Suite.

Responsibilities

• Coordinate with vendors for repairs and maintenance tasks.
• Manage access control and onboarding of new hires.
• Provide general office and administrative support.

Skills

Verbal communication

Organizational skills

Flexibility

Tools

Microsoft Office Suite

Job description

Office Admin Specialist, (Raffles Place) Contract

SUMMARY

Overview - A crucial role in supporting the day-to-day operations of the Facilities department. This position is responsible for ensuring that the workplace is safe, clean, and well-maintained, contributing to a positive and productive work environment for all employees.

RESPONSIBILITIES:

Office Management/Facilities:

• Assist in coordinating with vendors and contractors for repairs and maintenance tasks.
• Manage access control system including tracking access cards; activating/de-activating access cards; running monthly and ad-hoc reports
• Primary liaison with the building management, ensuring effective communication and coordination between UOB and our internal teams.
• Onboarding new hires by providing office overview; liaising with other departments in ensuring all set ups are ready for day one
• Provide general office and administrative support to the business
• Assist in coordinating with vendors and contractors for repairs and maintenance tasks
• Order and maintain pantry and office supplies
• Maintain & regularly update office and support procedures, incorporating global standards and policies

Administrative:

• Assist in setting up and breaking down for meetings, conferences, office events
• General administrative duties including business card orders; invoice processing; monthly allocation spreadsheet
• Ad hoc administrative projects and tasks

REQUIREMENTS:

• Minimum 2 - 4 years of experience working in an admin and/or office management role
• Good verbal and communication skills with keen ability to articulate in a concise and clear manner
• Exceptional organization skills with sense of urgency; ability to execute tasks accurately and efficiently
• Willingness to adopt a flexible approach to working patterns to respond to the changing needs of the business
• High proficiency Microsoft Office Suite (especially Excel, Outlook etc.)