Office & Admin Manager

About Us

We are a fast-paced, high-growth tech company driving innovation in technology. Our team thrives on agility, collaboration, and execution at speed. As we scale, we are looking for an experienced Office & Admin Manager to ensure seamless day-to-day operations, foster an efficient workplace, and support our teams in delivering their best work.

Role Overview

As our Office & Admin Manager, you will play a pivotal role in maintaining a productive, well-organized, and high-energy workplace. You will oversee office operations, manage administrative functions, coordinate with leadership, and implement best practices to enhance efficiency. This role requires a proactive, detail-oriented individual who thrives in a dynamic environment and can multitask with ease.

Why Join Us?

• Be part of a fast-growing, innovative tech company shaping the future of software.
• Work in a dynamic, high-energy environment with a collaborative and talented team.
• Opportunities for growth and career progression in a rapidly scaling organization.
• Competitive salary, benefits, and a culture that values work-life balance and employee well-being.

If you’re an organized, resourceful, and proactive professional who loves keeping things running smoothly, we’d love to hear from you!

Key Responsibilities

Office & Facility Management

• Ensure smooth daily operations of the office, managing supplies, equipment, and facility maintenance.
• Act as the primary point of contact for vendors, landlords, and service providers.
• Oversee office security, health & safety compliance, and workspace optimization.
• Coordinate office moves, expansions, and space planning as needed.

Administrative & Executive Support

• Manage company-wide administrative processes, improving efficiency where needed.
• Support leadership with scheduling, meeting coordination, travel arrangements, and expense tracking.
• Handle confidential information with discretion and professionalism.
• Assist with onboarding new employees, ensuring a smooth experience.

Event & Culture Coordination

• Plan and execute company events, team-building activities, and celebrations.
• Foster a positive office culture, ensuring the environment supports collaboration and productivity.
• Partner with HR and leadership to drive engagement initiatives.

Tech & Process Management

• Manage office software, systems, and tools for administrative workflows.
• Implement and refine processes to improve operational efficiency.
• Liaise with IT teams for office technology support and hardware management.

Requirements

• 5+ years of experience in office management, administration, or operations in a fast-paced environment, ideally in tech or a startup.
• Proactive problem-solver with exceptional organizational and multitasking skills.
• Strong interpersonal and communication skills, with the ability to work across teams.
• Proficiency in office tools and software (e.g., Google Workspace, Microsoft Office, project management tools).
• Experience in vendor management, budget tracking, and facility oversight.
• Ability to handle confidential information with discretion and professionalism.
• A high-energy, can-do attitude, with a passion for improving workplace operations.

Benefits

• Discretionary variable pay or commission scheme dependant on your role
• Stock options in a $450 million funded Series D scale-up company
• Hybrid working
• 24 days annual leave + public holidays
• 2 x Builder family days each year
• Time off between Christmas and New Year
• Generous Referral Bonus scheme
• Private Medical Insurance with AIA