Office Admin/ Executive

People Profilers; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading company is seeking a Facilities and Administrative Coordinator to handle office operations and management tasks. The role includes coordinating with contractors, overseeing renovations, managing documentation, and supporting travel arrangements for staff. Candidates should possess a Bachelor's degree and at least 3 years of relevant experience, with strong skills in Microsoft Office and effective organizational abilities.

Qualifications

• Minimum 3 years in general administrative roles.
• Self-driven with ability to work independently.
• Proficient in Microsoft Office applications.

Responsibilities

• Coordinate office facilities and maintenance tasks.
• Manage general office operations including supply ordering.
• Oversee budgeting for fixed assets and procurement cycles.

Skills

Interpersonal skills

Communication skills

Organizational skills

Resourcefulness

Education

Bachelor's degree in Business Administration

Tools

Microsoft Office

Job description

• Coordinate with contractors and suppliers to manage office facilities and maintenance tasks, and oversee office renovation projects.
• Handle general office operations such as ordering supplies and arranging for annual cleaning services.
• Maintain accurate documentation, payments, and records related to facilities management.
• Oversee the budgeting process for fixed assets and manage the procurement cycle.
• Conduct yearly stock-taking of fixed assets and prepare the necessary reports for internal audits.
• Manage travel arrangements for staff and visitors, including flight bookings, accommodations, and transport logistics.
• Work closely with the travel agency, negotiate corporate airline rates, and coordinate with Concur for resolving travel-related issues.
• Perform other tasks as assigned by the General Affairs Department.

Requirements:

• A Bachelor's degree in Business Administration or a related field.
• A minimum of 3 years of relevant experience in general administrative roles.
• Proficiency in Microsoft Office applications.
• Strong interpersonal and communication skills.
• Highly organized, meticulous, and resourceful, with the ability to work effectively as part of a team.
• Self-driven and capable of working independently with minimal supervision.

Please submit your updated resume in Word format by using the Apply Now Button.
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