Office Admin/ Executive

People Profilers; Singapore; On-site; SGD 30,000 - 60,000; Full time

Job summary

An established industry player is seeking a dedicated Facilities Coordinator to manage office operations and oversee maintenance tasks. In this role, you will coordinate with contractors, handle procurement cycles, and ensure smooth travel arrangements for staff and visitors. The ideal candidate will possess strong organizational skills, proficiency in Microsoft Office, and the ability to work independently. Join a dynamic team where your contributions will be valued and recognized, and help create an efficient working environment that supports the organization’s goals and objectives.

Qualifications

• Bachelor's degree in Business Administration or related field required.
• 3+ years of relevant experience in administrative roles.

Responsibilities

• Coordinate with contractors for office facilities and maintenance tasks.
• Manage travel arrangements for staff and visitors.

Skills

Interpersonal Skills

Communication Skills

Organizational Skills

Microsoft Office Proficiency

Self-driven

Education

Bachelor's Degree in Business Administration

Tools

Concur

Job description

Job Responsibilities:

• Coordinate with contractors and suppliers to manage office facilities and maintenance tasks, and oversee office renovation projects.
• Handle general office operations such as ordering supplies and arranging for annual cleaning services.
• Maintain accurate documentation, payments, and records related to facilities management.
• Oversee the budgeting process for fixed assets and manage the procurement cycle.
• Conduct yearly stock-taking of fixed assets and prepare the necessary reports for internal audits.
• Manage travel arrangements for staff and visitors, including flight bookings, accommodations, and transport logistics.
• Work closely with the travel agency, negotiate corporate airline rates, and coordinate with Concur for resolving travel-related issues.
• Perform other tasks as assigned by the General Affairs Department.

Requirements:

• A Bachelor's degree in Business Administration or a related field.
• A minimum of 3 years of relevant experience in general administrative roles.
• Proficiency in Microsoft Office applications.
• Strong interpersonal and communication skills.
• Highly organized, meticulous, and resourceful, with the ability to work effectively as part of a team.
• Self-driven and capable of working independently with minimal supervision.

Please submit your updated resume in Word format by using the Apply Now Button.

We regret that only shortlisted candidates will be notified.

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