Office Admin Associate (Securities firm, Central)

RecruitFirst Pte. Ltd; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

An established industry player is looking for a dedicated individual to support office facilities management and administration. In this role, you will coordinate various tasks, manage supplies, and assist in maintaining a smooth workflow within the office. This position is ideal for someone with strong organizational skills and a passion for administrative work. Join a dynamic team and contribute to creating an efficient work environment while enhancing your professional skills. If you are ready to take on new challenges and make a difference, this opportunity is perfect for you.

Qualifications

• 2-3 years of relevant administrative experience preferred.
• Min N level education required.

Responsibilities

• Support office facilities management and general administration duties.
• Coordinate workflows and processes for the team.

Skills

Administrative Skills

Office Management

Communication Skills

Education

N Level

Job description

RecruitFirst is hiring! You will be outsourced to:

Location: Central

Duration: 6 months contract

Working Hours: Mon – Fri: 830am to 5.30pm

Salary: Up to $4800 per month (based on experience)

Job Description:

• Support in office facilities management and general administration duties

• Coordinate and support the team's workflows and processes

• Administration:

  • Coordinate pantry & stationery orders and other supplies (e.g. pantry items, Nespresso capsules, copier papers, DHL envelopes, consignment slips, franking machine supplies) as required.

  • Coordinate and arrange orders for name cards, hampers, and sympathy stands.

  • Assist to renew all office notices (i.e. laminating of notices, floor plans, reminders, etc.)

  • Assist with archival documentation and retrieval records.

  • Any other administrative duties assigned as required.

• Office Facilities Management:

  • Assist in office supply management (e.g. asset labeling, key management).

  • Assist on OFM matters as needed (e.g. handle and attend to requests/complaints from users, handling suppliers’ servicing team for maintenance, etc.).

  • Manage logistics requests for company events both internally and externally as needed (including play-recreation area set-up). Coordinate with secretaries for Group CEO’s office events, including standby for overseas guests’ visits.

  • Any other coordinating duties assigned as required.

Requirements:

• Min N level and above

• 2 – 3 years of relevant experience is preferred

• Experience in administrative work is an advantage

• Singaporeans only.