Office admin assistant

Responsibilities:

• Acting as the first point of contact for employees and other visitors to make them feel welcomed, handling queries via phone, email, and general correspondence with enthusiasm and professionalism.
• Coordinate with the Building management as POC for any issues.
• Managing the receipt and dispatch of deliveries, including daily meal orders, mails, and packages in an efficient and organized manner.
• Accepting and managing inventories of office furniture, equipment, stationary & pantry. Stocking up pantry supplies and checking stocks.
• Scheduling and overseeing office, facilities, and IT maintenance and repairs.
• Assisting with travel arrangements for regional employees.
• Brainstorming and executing creative ideas for various employee engagement events, actively assisting in the planning and organization of the events, including office-wide activities and celebrations.
• Contributing proactively on how to improve efficiency in current administrative and logistical processes.
• Overseeing office housekeeping.
• Other ad-hoc duties.

Qualifications:

• 1-2 years in Front Desk/Customer Relations service with some experience in events coordination or planning.
• Proficiency in Microsoft Office and G-suite.
• Strong customer service and problem-solving skills, with the ability to maintain composure under pressure, and to use judgment in helping to determine the relevant urgency of a request or task.
• High degree of budgeting, organization, and time management skills, with a demonstrated ability to work well in a fast-paced environment.
• Strong written and verbal communication skills, and great interpersonal skills.
• A positive attitude and friendly demeanor, with the ability to effectively build relationships with colleagues.