Office Admin (6 months maternity cover)

MICHAEL PAGE INTERNATIONAL PTE LTD; Singapore; On-site; SGD 45,000 - 60,000; Full time

Job summary

A leading corporate and investment bank in Singapore seeks an Office Admin to manage coordination of business trips and office operations. Candidates should have at least 5 years of relevant experience, strong organizational and communication skills, and proficiency in Microsoft Office tools. This role offers an excellent opportunity for professional growth in a reputable organization, requiring collaborative teamwork and effective stakeholder management.

Qualifications

• 5 years of office admin experience in financial services or banks.
• Ability to manage multiple tasks in a fast-paced environment.
• Strong ability to work independently and as part of a team.

Responsibilities

• Coordinate business trips including bookings and visa applications.
• Manage office services and maintenance for smooth operations.
• Handle mail, packages, and visitor reception.
• Organize office activities and collaborate with teams.
• Perform ad-hoc administrative duties.

Skills

Office administration skills

Organizational skills

Communication skills

Stakeholder management

Time management skills

Proficiency in Microsoft Office

Proficient in Microsoft Office

Education

Degree/Diploma holder

Tools

Microsoft Excel

Microsoft PowerPoint

Microsoft Word

Microsoft Outlook

Job description

Overview

• Opportunity to gain comprehensive experience within a professional environment.
• Develop strong organizational, communication, and stakeholder management skills.

About Our Client

Corporate and Investment Banking, One of the world's largest bank by total assets.

Job Description

• Coordinate business trips, including hotel bookings, temporary accommodation, and visa/work applications.
• Manage security access, including door access, access card user profile, and after-hours access support.
• Oversee facilities services and maintenance activities to ensure smooth operations.
• Maintain overall office operations and manage office supplies, equipment, and pantry provisions.
• Handle incoming and outgoing mail, packages, deliveries, document circulation, and visitor reception.
• Liaise with vendors, contractors, and service providers to support office operations.
• Organize office activities such as meetings, events, and town hall bookings.
• Collaborate with cross-functional teams to ensure efficient workflows.
• Involved in ad-hoc admin duties.

The Successful Applicant

• Degree/Diploma holder with 5 years of office admin experience within financial services industry or banks.
• Strong business acumens, organisation and time management skills.
• Able to work with different levels of stakeholders, thrive in fast-paced, rapidly changing environments.
• Work independently as well as collaboratively within a team.
• Proficient in Microsoft Office, including Excel (formulas such as VLOOKUP, IF statements, pivot tables), PowerPoint, Word, and Outlook.

What's on Offer

This is an excellent opportunity for an experienced Office Admin to contribute to a reputable organisation in Singapore.

Michael Page International Pte Ltd | Registration No. 199804751N