*NEW* Perm Office Manager (Investment firm)

Ambition Group Singapore Pte. Ltd. (SG); Singapore; On-site; SGD 30,000 - 60,000; Full time

Job summary

An established industry player is seeking a proactive Office Manager to oversee the setup and administration of their new office in Singapore. This role involves managing a full spectrum of office tasks, including vendor management, office supplies, and compliance with local regulations. The ideal candidate will have proven experience in office management, excellent communication skills, and a keen eye for detail. This position offers the chance to work independently while also collaborating with a dynamic team, making it an exciting opportunity for those looking to make a significant impact in a growing organization.

Qualifications

• Proven experience as an office manager or similar administrative role.
• Strong organisational skills and attention to detail required.

Responsibilities

• Manage office administration, facilities, and vendor management.
• Oversee office relocations, renovations, and ensure timely filings.

Skills

Office Management

Communication Skills

Organisational Skills

Interpersonal Skills

Attention to Detail

Education

Experience in Office Management

Familiarity with Family Office Regulations

Tools

Microsoft Office

Mac OS

Job description

Job Duties:

1. Assist in setting up of the office in Singapore
2. Handle full spectrum of office administration, facilities, insurance, and vendor management.
3. Liaise with external vendors including accountants, corporate secretary, lawyers, government agencies etc.
4. Assisting with Tenancy renewal and rental payments
5. Monitor costs and expenses for the office management functions
6. Ensure mandatory filings are timely e.g. ACRA filing, corporate tax filing, etc
7. Oversee and manage office relocations, renovations, or upgrades
8. Manage office supplies including stationery and IT equipment (repair and maintenance)
9. Ensure that all administrative tasks, such as data entry, filing, and correspondence, are completed accurately and efficiently.
10. Simple accounting duties such as coordinating all monthly company expenditure and payments, general bookkeeping
11. Liaising with 3rd party payroll vendor to manage payroll, CPF and IR8A, and to assist with Employment pass and renewals
12. Keeping records of leaves and upkeep staff handbook and business continuity plan
13. Overseeing the properties, chauffeur of the family and running of personal errands for the family
14. Other ad hoc duties as assigned

Requirements:

1. Proven experience as an office manager or similar administrative role.
2. Prior experience in managing office renovation and document digitalisation is advantageous
3. Excellent communication and interpersonal skills, both written and verbal
4. Proficient in Microsoft Office applications and Mac OS
5. Able to work independently and as a team player when needed
6. Strong organisational skills and attention to detail
7. Some familiarity with the rules and regulations applicable to single family offices in Singapore is an added advantage

Interested applicants please send your resume in MS Words format and attention it to Tan Joanna (R1104661)

Short listed candidates will be notified