Mới Admin Lead, Corporate Real Estate Services (Cres) (Avp/mgr)

United Overseas Bank (Vietnam) Limited (UOB); Singapore; On-site; USD 40,000 - 80,000; Full time

Job summary

An established industry player is seeking a dedicated individual to oversee administrative functions in real estate management. This role involves managing daily operations, coordinating with finance teams, and ensuring compliance with financial regulations. You will play a key role in budget preparation and vendor management while providing essential IT support. Join a forward-thinking organization that values commitment and teamwork, and contribute to shaping the future of real estate operations. This is an excellent opportunity to grow your career in a dynamic environment.

Qualifications

• Experience in managing real estate operations and administrative functions.
• Strong understanding of financial regulations and compliance.

Responsibilities

• Oversee daily operations of real estate management and administration.
• Coordinate accounting and financial reporting with Group Finance and PwC.

Skills

Real Estate Management

Financial Reporting

Budget Preparation

Vendor Management

Compliance Knowledge

IT Support

Education

Bachelor's Degree in Finance or Business

Tools

UOBV Online BIB

Accounting Software (e.g., PwC)

Job description

United Overseas Bank Limited (UOB) is a leading bank in Asia with a global network of more than 500 branches and offices in 19 countries and territories across Asia Pacific, Europe, and North America. In Asia, we operate through our head office in Singapore and banking subsidiaries in China, Indonesia, Malaysia, Thailand, and Vietnam, along with branches and offices. Our history spans over 80 years, guided by our core values – Honorable, Enterprising, United, and Committed – which reflect our commitment to doing what is right, building for the future, working as one team, and pursuing long-term success.

About the Department

We manage and administer real estate-related matters for the Group, including lease management, facilities management, security, and general services.

Job Responsibilities

1. Oversee the administrative functions of a real estate company, managing daily operations by communicating with stakeholders, maintaining accurate documentation, and leading administrative staff to support operations.
2. Coordinate with Group Finance and PwC (outsourced bookkeeper) on accounting, financial, and tax reporting.
3. Prepare budgets for real estate operations.
4. Report to Group Corporate Real Estate Services (CRES) in Singapore.

Finance Operations

1. Process invoices, manage vendor relationships, and ensure timely payments (Accounts Payable).
2. Manage customer invoices, payments, and credit memos (Accounts Receivable).
3. Monitor loan drawdowns from the Group and payment of interests to onshore lenders.
4. Assist in preparing budgets and forecasts, analyzing financial data and trends.
5. Ensure compliance with financial regulations, laws, and company policies, and identify potential risks.
6. Ensure compliance with company policies.
7. Coordinate with PwC for accounting and financial reporting, including preparing and distributing financial statements.
8. Coordinate with the Group for proper approvals before processing payments, using UOBV online BIB.
9. Provide weekly updates to the Group on activities handled and planned.

Additional Services

1. Provide basic IT support, troubleshooting, and maintenance of office equipment and software.
2. Assist with ad-hoc projects such as data analysis, research, and process improvements.