Meeting Coordinator

BCD TRAVEL ASIA PACIFIC PTE. LTD.; Singapore; On-site; SGD 50,000 - 70,000; Full time

Job summary

A leading travel management company is seeking a Meetings Coordinator in Singapore. This role involves guiding clients, coordinating meetings, and ensuring all requests are handled professionally. Ideal candidates will have substantial meeting coordination experience, excellent organizational skills, and proficiency in Microsoft Office. Enjoy flexible working arrangements, generous vacation days, and a commitment to diversity and inclusion.

Benefits

Flexible working hours

Generous vacation days

Travel industry discounts

Inclusive work environment

Qualifications

• 8-10 years of experience in Meeting coordination, travel operations, or corporate administration.
• Proficiency in Microsoft Office software (Word, Excel, Outlook).
• Comfortable working with tight timelines and changing priorities.

Responsibilities

• Coordinate with global or regional teams to align on meeting needs and support requirements.
• Create and manage event/meeting documentation including attendee lists, meeting notes, and logistics checklists.
• Attend to any unexpected disruptions quickly and professionally.

Skills

Meeting coordination

Customer service

Organizational skills

Multitasking

Communication skills

Tools

Microsoft Office

Job description

BCD Travel: Connect, collaborate, and celebrate

Meetings Coordinator (Hybrid)

Full time, Singapore

In this role, you will provide guidance to clients on our services and qualifying all meeting requests, support services to event manager and Meeting Planners, and assist as needed to ensure the successful completion of meeting and or event.

As a Meeting Coordinator, you will

• Serve as main contact within the operations team for all participant services related to meetings
• Coordinate with global or regional teams to align on meeting needs and support requirements.
• Use the appropriate the BCD tools, to complete requests
• Complete assigned work to meet SLAs on all assigned accounts
• Create and manage event/meeting documentation including attendee lists, meeting notes, logistics checklists, and feedback forms.
• Attend to any unexpected distruptions quickly and professionally

About you

• 8-10 years of experience in Meeting coordination, travel operations, or corporate administration.
• Experience working in a team environment preferred
• Proficiency in Microsoft Office software (Word, Excel, Outlook)
• Demonstrated excellent professional customer service and problem resolution skills
• Excellent organizational and multitasking abilities.
• Comfortable working with tight timelines and changing priorities.
• Excellent oral and written communications skills

About us
We’re a market leader in travel management: We help people and companies travel smart and achieve more, and our clients include some of the world’s best-known and most innovative business and consumer brands. We operate in more than 100 countries, and the majority of our 10,000+ people work virtually (because a 10-second commute usually makes awesome sense). We’re committed to sustainability and to driving success for our customers, our business and ourselves. Learn more about BCD Travel.

Your life at BCD

Working at BCD means connecting, collaborating and celebrating. You’ll be part of a dynamic and flexible work environment that fosters a good work-life balance so you can focus on what makes you happy. But don’t just take our word for it! Hear why people join BCD and more about the great perks of Life at BCD.

You’ll be offered

• Flexible working hours and work-from-home or remote opportunities
• Opportunities to grow your skillset and career
• Generous vacation days so you can rest and recharge
• A compensation package that feels fair to you, including mental, physical, and financial wellbeing tools
• Travel industry professional perks and discounts
• An inclusive work environment where diversity is celebrated

Ready to join the journey? Apply now!

We’re dedicated to building a diverse, inclusive and authentic workplace. If you’re excited about a role, but your experience doesn’t align perfectly, we still encourage you to apply.

We are committed to providing reasonable and necessary accommodations to ensure all employees can perform their roles effectively. For accommodation requests or further information, contact our Talent Acquisition department at [e-mail].