Marine Accounting Executive (Ship Owner)

DIRECT SEARCH ASIA PTE. LTD.; Singapore; On-site; SGD 50,000 - 70,000; Full time

Job summary

A leading recruitment firm in Singapore seeks an experienced account manager to oversee financial reporting and reconciliation within the commercial shipping industry. Candidates should have at least three years of accounting experience, proficiency in MS Word and Excel, and a relevant diploma. The role involves managing accounts, preparing statements, and ensuring compliance with financial standards. Competitive salary and potential for career growth are offered.

Qualifications

• At least 3 years of accounting experience with a focus on reconciliations, invoicing, collections, and general ledger functions.
• Strong working knowledge of accounting principles with high attention to detail.
• Capable of working independently and managing multiple priorities.

Responsibilities

• Manage preparation of full sets of accounts.
• Prepare voyage account statements for clients.
• Verify voyage statements and resolve discrepancies.

Skills

Accounting experience

Reconciliations

Invoicing

Collections

General ledger functions

Attention to detail

Documentation skills

Communication abilities

Education

Diploma in Accounting, Finance, or Economics

Tools

MS Word

Excel

IMOS

smartPAL

Job description

Responsibilities

• Manage the preparation of full sets of accounts.
• Prepare voyage account statements for clients under commercial management agreements.
• Verify voyage statements in IMOS and resolve discrepancies against financial records.
• Maintain and update counterpart information in the PAL system to ensure timely processing of hire payments.
• Review and record freight and demurrage invoices promptly, coordinating with operations/claims teams to secure timely remittances.
• Work closely with operations and chartering teams on daily matters relating to collections, payments, and KYC compliance.
• Ensure proper application of cash receipts and payments.
• Update and report on weekly cash flow positions.
• Handle advance and post-disbursement account requests from vessel operators.
• Review, reconcile, and record vessel disbursement accounts; issue re-bills for voyage/owner/charterer-related items and coordinate timely settlements with port agents.
• Process broker commission invoices, reconcile balances, and ensure settlements are completed promptly in accordance with company policies.
• Obtain and process bunker and miscellaneous invoices, arranging timely wire transfers for settlement with relevant counterparties.
• Review and post hire statements for time-chartered vessels, including items such as performance claims, off-hire, cleaning, communication, victuals, representation, and owner-related charges, liaising with operations to ensure timely payments.
• Monitor accounts receivable and vendor aging reports weekly, ensuring effective collection of outstanding amounts and prompt follow-up where required.
• Organize and maintain a high-volume email archive for efficient access, retrieval, and action.
• Support the preparation of documentation for annual financial audits.

Requirements

• At least 3 years of accounting experience, with a focus on reconciliations, invoicing, collections, and general ledger functions.
• Prior exposure to commercial shipping is preferred.
• Strong working knowledge of accounting principles with high attention to detail and accuracy in data entry.
• Skilled in MS Word, Excel, IMOS, and smartPAL software (preferred).
• Strong documentation skills and ability to follow through tasks with precision.
• Capable of working independently, managing multiple priorities, and meeting strict deadlines.
• Excellent communication abilities, both written and verbal.
• Diploma in Accounting, Finance, or Economics.