Mandarin-Speaking Project Admin & Coordination Specialist

L&K ENGINEERING (SUZHOU) CO., LTD. SINGAPORE BRANCH; Singapore; On-site; SGD 36,000 - 51,000; Full time

Job summary

L&K ENGINEERING (SUZHOU) CO., LTD. SINGAPORE BRANCH in Woodlands seeks an organized administrative professional to support the office and assist with day-to-day operations, including travel arrangements for project needs.

You will coordinate project meetings, prepare agendas and minutes, manage contracts and documentation, and liaise with contractors and clients to track progress. Proficiency in Mandarin is required to liaise with Mandarin-speaking associates.

Qualifications

• Provide administrative support to the office and assist with day-to-day operations.
• Assist in organizing project-related travel, accommodations, and logistics.
• Coordinate project meetings, including scheduling, preparation of agendas, and taking meeting minutes.
• Assist in project documentation, reporting, and coordination.
• Liaise with contractors, suppliers, and clients to track project progress.
• Maintain records of contracts, permits, and project documentation.
• Schedule meetings, prepare minutes, and track project timelines.
• Support procurement, invoicing, and administrative tasks.
• Ensure smooth communication and workflow between project teams.
• Any other duties as assigned.

Responsibilities

• Provide administrative support to the office and assist with day-to-day operations
• Assist in organizing project-related travel, accommodations, and logistics
• Coordinate project meetings, including scheduling, preparation of agendas, and taking meeting minutes
• Assist in project documentation, reporting, and coordination
• Liaise with contractors, suppliers, and clients to track project progress
• Maintain records of contracts, permits, and project documentation
• Schedule meetings, prepare minutes, and track project timelines
• Support procurement, invoicing, and administrative tasks
• Ensure smooth communication and workflow between project teams
• Any other duties as assigned

Skills

Mandarin communication

Teamwork

Education

Diploma or Degree in Business Administration

Tools

Microsoft Word

Excel

PowerPoint

Job description

L&K ENGINEERING (SUZHOU) CO., LTD. SINGAPORE BRANCH in Woodlands seeks an organized administrative professional to support the office and assist with day-to-day operations, including travel arrangements for project needs.

You will coordinate project meetings, prepare agendas and minutes, manage contracts and documentation, and liaise with contractors and clients to track progress. Proficiency in Mandarin is required to liaise with Mandarin-speaking associates.