Manager (Office & Operations)

NOMANBHOY & SONS PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A reputable management company in Singapore is seeking an experienced Manager to lead HR functions, oversee IT operations, and ensure business continuity. The ideal candidate has at least 5 years of relevant experience, a Bachelor's degree in Business Administration or a related field, and strong leadership skills. This role demands proactive management of compliance and operational improvements, contributing to the company's long-term success.

Qualifications

• Minimum of 5 years of relevant experience in office or operations management.
• Proven ability to lead and motivate a team effectively.
• Familiarity with payroll and employment law in Singapore.

Responsibilities

• Lead HR functions and manage payroll, recruitment, and employee engagement.
• Oversee IT operations and coordinate with vendors.
• Manage compliance initiatives and conduct audits.

Skills

Leadership & Organizational Skills

HR & Compliance Knowledge

IT Proficiency

Communication

Work Ethic

Education

Bachelor’s degree in Business Administration or related field

Job description

Key Responsibilities

• Human Resources Management: Lead all HR functions including payroll and compensation administration (salary, bonus, 13th-month pay), recruitment and onboarding of new staff, management of staff leave schedules, and updating job scopes and company policies. You will also organize employee engagement activities such as the annual company trip to foster team morale.
• IT Oversight: Oversee IT operations across multiple affiliated companies, ensuring prompt resolution of technical issues and implementation of system upgrades or new solutions. Coordinate with our accounting software vendor (SQL) to ensure the system runs smoothly and meets the companies’ needs.
• Office & Property Management: Manage all administrative and property-related matters, including handling tenancy agreements for company properties. Liaise with property agents, contractors, and third-party vendors to maintain facilities and address office needs. Additionally, oversee office security systems (in partnership with our security vendor, Abtric) to ensure a safe and secure work environment.
• Compliance & Audits: Take charge of compliance initiatives and audit preparations. Lead internal and external BRC audits, ensuring that all supplier documentation remains up-to-date and compliant. Manage the onboarding process for new suppliers, verifying that they meet all regulatory and company standards.
• Operational Continuity & Improvement: Ensure business continuity by monitoring that all team members fulfill their roles and arranging coverage when staff are on leave. You will proactively identify opportunities to improve workflows, finding and implementing new efficient work strategies or software to enhance productivity across the company.

Requirements

• Education: Bachelor’s degree (undergraduate degree) in Business Administration, Management, or a related field (required).
• Experience: A minimum of 5 years of relevant work experience in office management, operations management, or a similar managerial role.
• Leadership & Organizational Skills: Proven ability to lead and motivate a team, manage multiple responsibilities, and maintain organized operations.
• HR & Compliance Knowledge: Familiarity with human resources practices (payroll, hiring, employment law in Singapore) and experience handling compliance or audit processes.
• IT Proficiency: Comfortable overseeing IT issues and coordinating with tech vendors; able to champion new software or system implementations.
• Communication: Excellent written and verbal communication skills. Ability to liaise with external partners, vendors, and internal staff professionally.
• Work Ethic: A reliable, loyal and hardworking individual with a hands-on approach and a problem-solving mindset. We seek someone who takes initiative and is committed to continuous improvement and long-term growth with the company.

How to Apply

If you are ready to take on a challenging and rewarding role, we want to hear from you! Please submit your resume/CV and a cover letter detailing your relevant experience and interest in the position. Applications can be sent to [e-mail]

We appreciate all applications, and only shortlisted candidates will be contacted for an interview. Thank you for your interest in joining our team, and we look forward to meeting our next great Manager!