Manager (Faculty Admin), College of Integrative Studies

HYPERSCAL SOLUTIONS PTE. LTD.; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A leading academic institution seeks an administrative support role focused on faculty and adjunct recruitment. Responsibilities include coordination of recruitment processes, onboarding, and managing office operations. Ideal candidates will have a degree and relevant HR experience, strong interpersonal skills, and proficiency in Microsoft Office.

Qualifications

• 3 to 5 years of relevant work experience.
• Prior experience in confidential positions preferred.
• Excellent communication skills.

Responsibilities

• Support faculty recruitment and onboarding processes.
• Coordinate and manage onboarding for adjuncts and permanent hires.
• Assist in general office management and team meetings.

Skills

Interpersonal skills

Time management

Organizational skills

Administrative skills

Analytical skills

Education

General Degree

Tools

Microsoft Office

Adobe Acrobat

Job description

COMPANY DESCRIPTION

Singapore Management University is a place where high-level professionalism blends together with a healthy informality. The 'family-like' atmosphere among the SMU community fosters a culture where employees work, plan, organise and play together building a strong collegiality and morale within the university.

Our commitment to attract and retain talent is ongoing. We offer attractive benefits and welfare, competitive compensation packages, and generous professional development opportunities all to meet the work-life needs of our staff. No wonder, then, that SMU continues to be given numerous awards and recognition for its human resource excellence.

RESPONSIBILITIES

• Faculty Recruitment and Onboarding
• Provide administrative and logistics support for faculty recruitment and campus visits:
• Placement of advertisements in local and overseas portals.
• Manage queries from search candidates.
• Compile candidates' applications for search committee's review.
• Arrange and coordinate campus visits for shortlisted candidates.
• Compile and prepare dossier of recommended candidates for submission.
• Work with HR on hiring process.
• Coordinate and manage onboarding process.
• Adjunct Recruitment and Onboarding
• Provide administrative and logistics support for adjunct recruitment:
• Placement of advertisements.
• Manage queries from search candidates.
• Compile candidates' applications for team's review.
• Work with HR on hiring matters including offer processes.
• Coordinate and manage onboarding process.
• Permanent and Contract Hires and Onboarding
• Provide administrative and logistics support for permanent and contract hires when required:
• Placement of advertisements.
• Manage queries from search candidates.
• Compile candidates' applications for review.
• Arrange interviews for shortlisted candidates.
• Work with HR on hiring process.
• Coordinate and manage onboarding process.
• Support in hiring of researcher assistants.
• Manage and Support Faculty and Administration Staff in Human Resource Matters
• Coordinate and administer the formalization of faculty's administrative appointments, joint appointments and re-appointments.
• Provide support for administrative staff's training matters.
• Ensure that the faculty and administration practices are aligned with the SMU's policies and practices.
• Maintain proper housekeeping of hiring records and onboarding documentation and all human resource-related data in the College's cloud storage.
• Provide administrative and logistics support in engagement of visiting scholars/faculty.
• Work with faculty to administer the Core Curriculum Annual Teaching Excellence Award.
• General Office Management
• Work closely with the Assistant Dean to coordinate and arrange monthly team meetings and team building activities, and quarterly faculty meetings.
• Manage and distribute the mail for the general office and faculty.
• Manage upkeep of printers / copiers in the general office and faculty printing rooms, including ensuring supplies such as toner and paper are well-stocked.
• Oversee the general office operations, including stationery and pantry supplies.
• Perform good receipts on SAP.
• Liaise with building manager to ensure upkeep of faculty and general offices and address issues when necessary.
• Work as a team member to support College-wide activities and events.
• Any other duties as assigned by the Assistant Dean.

QUALIFICATIONS

• General Degree with 3 to 5 years of relevant work experience.
• Good working knowledge of Microsoft Office, Outlook, and Adobe Acrobat.
• Prior experience in confidential positions preferred.
• Matured with excellent interpersonal and communication skills (both written and spoken).
• Diligent and organised, excellent time management skills with ability to work well under pressure.
• Analytical and meticulous with attention to important details.
• Possess good administrative and organisational skills.
• A good team player yet independent and with good initiatives.

OTHER INFORMATION

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Candidates who do not possess the stipulated qualifications but have relevant work experience may still apply. Remuneration and appointment terms shall commensurate with qualifications and experience. SMU reserves the right to modify the appointment terms where necessary.

Please note that your application will be sent to and reviewed by the direct employer - Singapore Management University