Manager, Administration & Procurement

Yellow Ribbon Industries Pte. Ltd.; Singapore; On-site; SGD 48,000 - 72,000; Full time

Job summary

Join a leading company in Singapore as a Procurement Officer, where you'll play a crucial role in procurement, contract management, office administration, and IT support. This position requires a Bachelor’s degree and substantial experience in procurement, focusing on optimizing processes and supplier engagement to drive excellence.

Qualifications

• Bachelor’s Degree preferably in Supply Chain Management.
• Minimum 5 years of experience in procurement.
• Experience in public and private sectors preferred.

Responsibilities

• Maintain compliance with procurement policies and execute procurement activities.
• Prepare tender documents, contracts, and manage supplier relationships.
• Collaborate with facilities management team for related purchases.

Skills

Procurement Management

Contract Drafting

Facilities Management

IT Knowledge

Market Research

Formal Writing

Education

Bachelor’s Degree in Supply Chain Management

Job description

Become a key player in a dynamic team driving excellence in procurement, contract management, office administration, facility upkeep, and IT support—empowering our organization to thrive every day!

Procurement

• Maintain good understanding of the procurement policy to ensure proper procedures and administration are being complied

• Perform timely execution of procurement activities and submissions to achieve optimal Procure-to-Pay (P2P) results

• Generate tender documents, contract drafts, and purchase orders in accordance to procurement policies and guidelines

• Support sourcing efforts through market research and supplier engagement together with stakeholders

• Render guidance to evaluation committees for tender submissions and generate recommendation reports

• Confer with stakeholders to determine the best approach to resolve procurement needs

• Render guidance and assistance to the department associates

Office Administration

• Monitors and provide support in areas of general office supplies and services

• Preparation of reports and minutes for the department and meetings

• Preparation and issuance of staff onboarding equipment and items

• Manages business relationship with suppliers

Facilities Management (FM)

• Collaborate and coordinate with subcontracted FM team to ensure all facility-related purchases and requirements are fulfilled

• Review FM team’s service report and completed works

• Conducts quarterly meetings with FM team to keep updated of FM team’s progress and scope

Information Technology (IT)

• Render administrative support for IT and communications infrastructure and contracted IT suppliers

• Coordination of related works with suppliers

Any Other Duties

• Contribute to process improvements and team’s projects

• To perform any other duties as assigned by the Reporting Officer

Requirement & Skills

• Bachelor’s Degree preferably in the area of Supply Chain Management

• Candidates without a Bachelor’s Degree should possess at least 5 years of experience in the field of procurement

• Minimally 3 years of experience in similar capacity

• Experience of working in both public and private sectors with good understanding of procurement process will be an added advantage

• Good command of English especially in formal writing and high level of meticulousness is a requisite

• Proficient in areas of contract drafting and contractual terms, ITknowledge and skills, and facilities management understanding