Management Trainee | Executive Assistant | Immediate hire

CALL LADE LOGISTICS PRIVATE LIMITED; Singapore; On-site; SGD 36,000 - 60,000; Full time

Job summary

A logistics company seeks an Executive Support Coordinator to manage executive schedules, facilitate communication, and support events. The role requires excellent organizational skills, discretion, and practical problem-solving abilities. The successful candidate will enhance operational efficiency and ensure seamless support to executive leadership.

Qualifications

• Exceptional prioritization and deadline management.
• Street-smart problem-solving.
• Proactive self-starter with independent working capability.

Responsibilities

• Serve as primary point of contact for executive leadership.
• Manage executive calendars and schedule high-level meetings.
• Provide end-to-end event support.

Skills

Prioritization

Problem-solving

Discretion

Communication

Tools

Microsoft Office Suite

Job description

Job Responsibilities

Executive Support & Coordination

• Serve as primary point of contact for executive leadership
• Facilitate communication between Management and departments (task delegation, critical updates)
• Manage executive calendars and schedule high-level meetings
• Handle correspondence (phone calls/emails) and message triage

Operational Excellence

• Conduct research for new/ongoing projects
• Optimize daily time management for executives
• Coordinate complex travel

Event & Office Management

• Provide end-to-end event support: concept development, venue sourcing, and logistics
• Oversee front desk operations: visitor greeting, VIP reception, and delivery management
• Execute ad-hoc requests and errands as directed by the Director

Job Requirements

Core Competencies

• Exceptional prioritization and deadline management
• Street-smart problem-solving (practical agility over theoretical knowledge)
• Familiar with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

Personal Attributes

• Proactive self-starter with independent working capability
• Uncompromising discretion and confidentiality
• Can-do attitude