Management Business Partner Administrator

LEISTRITZ SEA PTE LTD; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

LEISTRITZ SEA PTE LTD seeks a Management Business Partner Administrator to oversee office operations, accounting, HR, and marketing initiatives. This role is ideal for candidates seeking to grow within an expanding German MNC in Singapore, with diverse responsibilities including vendor management and staff onboarding.

Qualifications

• Singaporean or Permanent Resident preferred.
• Experience in office and travel management.
• Familiarity with accounting processes and HR tasks.

Responsibilities

• Manage office operations, ensuring cleanliness and order.
• Handle onboarding and offboarding of staff.
• Support marketing events and manage English communication with vendors.

Skills

Communication

Organization

Time Management

Problem Solving

Job description

Job Scope – Management Business Partner Administrator

Leistritz is a privately owned German engineering company operating in multiple industries such as plastics recycling, alternative meat, energy, production technology, and precision engineering. This role offers a great opportunity for individuals eager to learn and advance their careers within an expanding German MNC located in Singapore.

Preferred candidates are Singaporean or Permanent Residents.

Office/General

• Office operation and upkeep – ensure cleanliness and order.
• Liaise with vendors regarding pricing, office supplies, and facilities contracts.
• Manage business travel arrangements and invoicing, including guest hosting.
• Manage service providers such as IT and other suppliers.
• Handle incoming/outgoing mails, including letterbox, email, and courier.
• Perform other ad hoc duties as required.

Accounting

• Manage petty cash flow and invoices.
• Process travel expenses and other claims.
• Liaise on customer payment updates and related issues.
• Assist with finance support on a freelance basis as needed.

HR

• Handle onboarding and offboarding of staff.
• Maintain the 'New Employee Starter Kit'.
• Manage leave for all staff.
• Assist with recruitment advertisements, performance appraisals, and other HR tasks.
• Submit weekly headcount reports.

Marketing

• Support seminars, webinars, exhibitions, and academy events for Leistritz.
• Submit weekly and month-end order and sales reports, updated by LSEA management.
• Expedite deliveries and prepare commercial invoices and packing lists for customs clearance.
• Occasionally support branding, CRM maintenance, and marketing collateral arrangements with HQ.

IT Support

• Support local IT vendors with email, VPN, and CRM account setup with HQ.
• Procure laptops, IT accessories, company mobiles, etc.
• Liaise with the IT department on updates, issues, and feedback (telephone, email, NAS server).
• Support future IT system upgrades.