Management Assistant Officer (Centre Shared Services - Faculty of Law)

National University of Singapore; Singapore; On-site; SGD 30,000 - 45,000; Full time

Job summary

A leading university in Singapore is looking for an administrative support candidate for the Centre Shared Services Team in the Faculty of Law. This role includes various responsibilities like event planning, managing social media, and providing support to researchers, requiring strong interpersonal skills and a diploma in relevant fields. The dynamic environment invites candidates who enjoy multitasking and effective communication.

Qualifications

• Diploma in relevant fields preferred.
• Strong knowledge of Microsoft Office, Adobe tools required.
• Experience with social media platforms a plus.

Responsibilities

• Assist with event planning and administrative tasks.
• Manage website and social media updates.
• Support financial and HR matters for researchers.

Skills

Good interpersonal skills

Multitasking

Proactive attitude

Social media management

Event planning

Education

Diploma in Business Administration

Diploma in Media Communications

Diploma in Web Media/Events Management

Tools

Microsoft Office suite

Adobe Acrobat

Adobe Photoshop

Zoom

Canva

WordPress

Video editing software

Job description

Company description:

The National University of Singapore is the national research university of Singapore. Founded in 1905 as the Straits Settlements and Federated Malay States Government Medical School, NUS is the oldest higher education institution in Singapore

Job description:

Job Purpose

The Centre Shared Services Team provides holistic administrative support to the Research Centres at NUS Faculty of Law. The candidate must enjoy working with various stakeholders in dynamic environment as he/she will be involved with event planning, managing of websites as well as social media platforms as well as onboarding of researchers and centre visitors.

Duties and Responsibilities

• Assists and supports the Centre Director and PIs in project activities and administrative matters;
• Supports the day-to-day operations of the Centre (responsibilities include processing of procurement, performing data collection, hiring of research staff, logistics, managing space/facilities and providing other administrative functions);
• Assist with website and social media updates;
• Collates budget and expenditure data, and monitors budget utilisation;
• Organises seminars and other events for the Centre;
• Assists researchers and PIs with their queries (e.g. submission of claims etc);
• Work closely with Office of Finance and HR on financial and HR matters relating to researchers.

Requirements

• Diploma (preferably in Business Administration/Media Communications, Web Media/Events Management).
• Strong working knowledge of Microsoft Office suite, Adobe Acrobat and Zoom hosting required.
• Working knowledge of Adobe Photoshop and/or other design applications such as Canva, Wordpress, video editing for Youtube, managing social media platforms such as Linkedin, Twitter, Facebook would be a strong advantage.
• A team player who is pro-active, has a positive attitude and good interpersonal skills.
• Enjoys working in a dynamic environment, with effective multitasking skills.

More Information

Location: Bukit Timah Campus

Organization: Law

Department : Dean's Office (Law)

Employee Referral Eligible:

Job requisition ID : 23924