Maintenance Planner & Document Controller

This is an IT support group; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

An established industry player is seeking a Maintenance Planner and Document Controller to ensure compliance with quality and safety standards. This role involves maintaining the Planned Maintenance Schedule for diving equipment, managing documentation, and coordinating logistics for project support. The ideal candidate will have a strong background in engineering and document management, with excellent organizational skills. Join a dynamic team where your contributions will help maintain the highest standards in operations and project execution, ensuring that all documentation is current and accessible while supporting the overall efficiency of the organization.

Qualifications

• Experience in document control and maintenance planning is essential.
• Strong organizational skills and attention to detail required.

Responsibilities

• Maintain and manage documentation for quality and compliance.
• Coordinate maintenance schedules and logistics for equipment.

Skills

Document Management

Maintenance Scheduling

Quality Assurance

Logistics Coordination

Technical Documentation

Education

Bachelor's Degree in Engineering or related field

Tools

Document Control Software

Maintenance Management Systems

Job description

Maintenance Planner

• Reliable compliance with requirements for quality, environmental, occupational health, safety, and welfare whilst performing duties on behalf of the company.
• Maintaining the Planned Maintenance Schedule (PMS) for all Diving equipment and other supporting equipment.
• Maintaining related IMCA documents for diving systems, such as D023 and D040, to ensure all Company certificates are kept up to date and valid.
• Issuing, tracking, and recording the movement of all equipment and consumables drawn daily and on project sites.
• Preparing documents related to pre-mobilization and pre-demobilization activities.
• Distributing Packing Lists and Proforma Invoices to relevant parties for customs/yard clearance.
• Coordinating major maintenance and repairs of mechanical and electrical systems as required.
• Coordinating with external providers on relevant matters and updating the Asset Manager / Dive System Tech Authority on a regular basis.
• Participating in administrative duties including creating periodic reports, maintaining logs and records, general maintenance, and compiling Repair Upgrade Request forms (MRUs) for monthly job summaries.
• Assisting the Operations Manager and Diving Supervisor regarding project equipment and logistics support.
• Assist the QA / QC Manager regarding the Integrated Management System and Planned Maintenance System documentation.

Document Controller

• Maintain the master list of internal and external documented information and its current version.
• Facilitate the approval and distribution of documented information only after proper ratification.
• Keep the master copy of documented information in paper and/or electronic form.
• Make the current versions of documented information accessible for review and revision purposes.
• Maintain the identification, retrieval, and disposal of obsolete documents or cancelled documents.
• Maintain records of the documented information distribution and retrieval register, document master list, and record master list.
• Ensure that the necessary documents are accessible to the respective users.
• Ensure to avoid the usage of superseded or invalid documents.
• Printing of Project documents.
• Handle the collation of documents required for all audits.
• Assist QAQC with ensuring documents required for audits are submitted to third party auditors efficiently.
• Assist the Technical Report Writer in filing project documents.