Maintenance Executive/ Administrative Executive

KOI THE SINGAPORE PTE. LTD.; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A leading food and beverage company in Singapore is seeking a Facilities Manager. The role includes managing daily store maintenance, supervising repairs, and providing administrative support to the Project Operations Team. The ideal candidate has a diploma in Building Services and 2-3 years of relevant experience, with strong communication and problem-solving skills. This position requires proactivity and the ability to work independently.

Qualifications

• 2-3 years of relevant experience in F&B, retail, or real estate preferred.
• Experience with tenancy works and reinstatement is a plus.
• Willingness to support operations beyond standard working hours when necessary.

Responsibilities

• Manage daily store maintenance and coordinate service requests.
• Supervise vendors for repairs and ensure safety compliance.
• Track and coordinate repairs for store equipment.

Skills

Proactive

Organized

Strong communication skills

Problem-solving skills

Proficient in Microsoft Office

Education

Diploma in Building Services or Facilities Management

Job description

Duties and Responsibilities:

• Manage daily store maintenance and coordinate prompt response to service and repair requests from outlets.
• Supervise vendors for repairs, servicing, reinstatement, and ensure safety and contract compliance.
• Arrange replacement of faulty machines/parts and follow up to resolution.
• Handle electrical issues and liaise with malls, SMRT, and vendors.
• Apply for PTWs and manage approvals with relevant authorities.
• Schedule and monitor aircon servicing, pest control, and cleaning works.
• Track and coordinate repairs for store equipment (TVs, CCTV, iPads, etc.).
• Support tender preparation, contract renewals, and compliance matters.
• Coordinate with operations on machine repairs or night works.
• Participate in operational-related projects such as system implementation and process improvements.
• Provide administrative support to the Project Operations Team, including but not limited to preparing vendor payments, updating maintenance records and expense logs, preparing internal memos, creating and formatting presentation slides if required, coordinating with stakeholders to ensure smooth execution of project tasks and timelines.
• Assist in tracking projects/facilities tasks milestones, documentation, and follow-up actions.
• Available to handle urgent matters on weekends if needed.

Job Requirements:

• Diploma in Building Services, Facilities Management, or equivalent.
• 2-3 years of relevant experience in F&B, retail, or real estate preferred.
• Experience with tenancy works and reinstatement is a plus.
• Proactive, organized, and able to work independently with strong communication and problem-solving skills.
• Proficient in Microsoft Office (Excel, Word, Outlook).
• Willingness to support operations beyond standard working hours when necessary.
• Able to commence immediately or within short notice will be added advantage.
• We regret that only shortlisted candidates will be notified.