Maintenance Executive/ Administrative Executive

KOI THE SINGAPORE PTE. LTD.; Serangoon Garden Circus; On-site; SGD 45,000 - 60,000; Full time

Job summary

A prominent food and beverage company in Singapore is seeking a Facilities Coordinator to manage store maintenance, supervise vendors, and support project operations. The ideal candidate has a diploma in building services, 2-3 years of relevant experience, and strong organizational skills. This role may require weekend availability for urgent matters.

Qualifications

• 2-3 years of relevant experience in F&B, retail, or real estate preferred.
• Experience with tenancy works and reinstatement is a plus.
• Willingness to support operations beyond standard working hours.

Responsibilities

• Manage daily store maintenance and coordinate service requests.
• Supervise vendors for repairs and ensure compliance.
• Provide administrative support to the Project Operations Team.

Skills

Communication skills

Problem-solving skills

Organizational skills

Education

Diploma in Building Services or Facilities Management

Tools

Microsoft Office (Excel, Word, Outlook)

Job description

Duties and Responsibilities:

• Manage daily store maintenance and coordinate prompt response to service and repair requests from outlets.
• Supervise vendors for repairs, servicing, reinstatement, and ensure safety and contract compliance.
• Arrange replacement of faulty machines/parts and follow up to resolution.
• Handle electrical issues and liaise with malls, SMRT, and vendors.
• Apply for PTWs and manage approvals with relevant authorities.
• Schedule and monitor aircon servicing, pest control, and cleaning works.
• Track and coordinate repairs for store equipment (TVs, CCTV, iPads, etc.).
• Support tender preparation, contract renewals, and compliance matters.
• Coordinate with operations on machine repairs or night works.
• Participate in operational-related projects such as system implementation and process improvements.
• Provide administrative support to the Project Operations Team, including but not limited to preparing vendor payments, updating maintenance records and expense logs, preparing internal memos, creating and formatting presentation slides if required, coordinating with stakeholders to ensure smooth execution of project tasks and timelines.
• Assist in tracking projects/facilities tasks milestones, documentation, and follow-up actions.
• Available to handle urgent matters on weekends if needed.

Job Requirements:

• Diploma in Building Services, Facilities Management, or equivalent.
• 2-3 years of relevant experience in F&B, retail, or real estate preferred.
• Experience with tenancy works and reinstatement is a plus.
• Proactive, organized, and able to work independently with strong communication and problem-solving skills.
• Proficient in Microsoft Office (Excel, Word, Outlook).
• Willingness to support operations beyond standard working hours when necessary.
• Able to commence immediately or within short notice will be added advantage.
• We regret that only shortlisted candidates will be notified.