Logistics Executive (Shipping Administration)

Good Job Creations (Singapore) Pte Ltd; Singapore; On-site; SGD 36,000 - 60,000; Full time

Job summary

An established industry player is seeking a detail-oriented Shipping Documentation Specialist to manage compliance and audit processes. In this role, you will ensure the accuracy of shipping documents and invoices, coordinate with various stakeholders, and implement new initiatives. This position offers the opportunity to work in a dynamic environment where your contributions will directly impact operational efficiency. If you have a passion for logistics and compliance, and enjoy working in a fast-paced setting, this is the perfect opportunity for you to advance your career.

Qualifications

• 3-4 years of relevant experience in shipping documentation and trade compliance.
• Basic knowledge of payment invoicing and ability to travel within ASEAN.

Responsibilities

• Manage shipping documentation accuracy for compliance and audit.
• Check accuracy of invoices and GST classifications for reporting.
• Communicate with parties for overdue accounts payable and receivable.

Skills

Shipping Documentation Management

Trade Compliance Knowledge

Excel Skills

PowerPoint Skills

Communication Skills

Job description

Order Number: 665287

Responsibilities:

1. Able to manage large volume of shipping documentation accuracy checking for compliance and audit purposes.
2. Ensure complete and accurate switched shipping documents, including vendors’ documents, received from bonded provider to be e-filed for purchase and sales recognition (system vs. actual vs. data interface received at accounting), and audit purposes.
3. Check accuracy for submissions related to non-trading and payment for Navision invoices received from bonded provider for submission to accounting.
4. Ensure Original Navision invoices with authorized signatory are dispatched to the correct parties, where applicable.
5. Check accuracy of monthly insurance declaration for submission to Accounting.
6. Check accuracy of operational freight invoices payable by Singapore within the month, where applicable.
7. Ensure correct GST classifications for reporting and confirmation to Accounting.
8. Communicate and follow-up with relevant parties for monthly overdue accounts payable and accounts receivable status list for payment schedule.
9. Manage operational fixed assets status with relevant parties for up-to-date status, and annual report coordination.
10. Ensure countermeasure and follow-up for operational issues related to payment from bonded provider to eliminate recurrences.
11. Study and implement new initiatives/projects as assigned by Manager.

Requirements:

1. Min 3 - 4 years of relevant working experience.
2. Basic knowledge in Trade Compliance related; Managing payment invoicing knowledge or experience.
3. Intermediate Excel, PowerPoint presentation & reporting skills.
4. Ability to travel (mainly ASEAN countries).

To Apply, please kindly email your updated resume to [e-mail].

We regret that only shortlisted candidates will be notified. However, rest assured that all applications will be updated to our resume bank for future opportunities.

EA Personnel Name: Gary Ho Cheng Xuan
EA Personnel Reg. No.: R1549767
EA License No.: 07C5771