Logistics Coordinator

JOO LONG TRANSPORT & STEVEDORING PTE LTD; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A logistics and transportation company in Singapore is seeking a Certified Customs Declarant to manage shipment orders and coordinate transportation. Responsibilities include documentation compliance, inventory management, and customer liaison. The ideal candidate has strong analytical and communication skills and is able to work independently under pressure. This role offers a dynamic work environment with essential compliance responsibilities.

Qualifications

• Certified Singapore Custom declarant with proficiency in permit declaration.
• Good interpersonal and communication skills for interacting with stakeholders.
• Ability to work independently and resolve complex challenges.
• Demonstrates strong discipline in task completion.
• Capable of working under pressure in a dynamic environment.

Responsibilities

• Manage and process shipments orders with complete documentation.
• Coordinate transportation for various cargo types with vendors.
• Monitor stock availability and maintain inventory reports.
• Prepare necessary shipment documentation and handle cargo clearance.
• Ensure accuracy in billing and administrative tasks.

Skills

Proficiency in permit declaration

Strong analytical skills

Excellent communication skills

Ability to work independently

Strong work ethics

Problem-solving skills

Job description

Key Responsibilities:

· Manage and Process Shipments Order:

o Process customer shipment orders, ensuring all relevant documentation (release notes, bill of lading, invoices, packing lists) is complete and accurate for inbound and outbound order processing

o Create Advance Shipment Notices (ASN) and Sales Orders (SO) in the Warehouse Management System (WMS).

o Coordinate transportation for both containerized and non-containerized cargo with external vendors.

o Track vessel, shipment, and container status through Portnet to ensure timely deliveries.

· Customer and Supplier Liaison:

o Collaborate with the warehouse team to streamline order processing and address customer requests efficiently.

o Liaise with Singapore Customs, handling discrepancies, storage extensions, and other cargo- related matters.

o Provide customer support regarding lot numbers, stock status, expiry dates, goods destruction and any other request deems necessary to ensure the order is fulfilled.

· Inventory Management:

o Monitor stock availability through e-Customs Inventory to ensure accurate inventory levels.

o Generate and maintain inventory reports using the WMS system.

o Conduct periodic stock takes to ensure inventory accuracy (inbound & outbound cargo, and year end stock take)

· Documentation and Compliance:

o Prepare and submit required shipment documentation (invoices, packing lists, permit declarations).

o Cargo clearance permit declaration and navigate tradenet for permit retrieval.

· Billing and Administrative Tasks:

o Handle billing responsibilities, ensuring all invoices are accurate and submitted in a timely manner.

o Verify contractor invoices as needed.

o Perform general administrative tasks, including filing, mailing, and photocopying.

Requirement

• Certified Singapore Custom declarant with proficiency in permit declaration
• Good interperonal and communication skill for communication with external and internal parties.
• Able to work independently and demonstrate strong analytical and problem-solving skill to resolve challenging task.
• Demonstrates excellent work ethics and strong discipline in completing assigned tasks
• Able to work under pressure in a high-paced and dynamic environment.