Logistics and Office Manager

ASSA ABLOY GLOBAL SOLUTIONS SINGAPORE PTE. LTD.; Singapore; On-site; SGD 50,000 - 75,000; Full time

Job summary

A leading company in logistics management seeks an experienced Logistics and Office Manager to oversee operations, ensure efficiency in documentation and inventory management, and lead a dynamic team. Candidates should possess a diploma in Logistics, with a minimum of 5 years' experience in logistics operations and office management. The role demands excellent communication skills and proficiency in ERP tools to thrive in a fast-paced environment.

Qualifications

• Minimum 5 years of relevant experience in logistics operations.
• Experience with office management and administrative tasks.
• Educational qualification in Logistics & Operations Management.

Responsibilities

• Lead logistics function ensuring efficient operations.
• Manage office administration, including invoicing and documentation.
• Directly oversee inventory management and stock audits.

Skills

Leadership

Communication

Organizational skills

Problem-solving

Analytical skills

Education

Diploma in Logistics & Operations Management

Tools

ERP platforms (SAP, Oracle, Microsoft Dynamics)

Microsoft Office Suite

Job description

Key Responsibilities:

• Logistics Management:
  1. Lead and manage the logistics function of the team; both import and export; ensuring proper documentation, working with the sales team to liaise and negotiate with suppliers, manufacturers, and vendors.
  2. Keep track of quality, quantity, stock levels, delivery times, transport costs, and efficiency.
  3. Process claims for defective products, short shipments, missing parts, and any other discrepancies in shipment for both local and regional orders.
  4. Direct, optimize, and coordinate the full order cycle; working closely with the sales team and back-end operations to maximize customer service levels.
  5. Organize and manage internal and external stock audits and reconcile inventory counts.
  6. Assist in monitoring and following up with salespersons regarding collections.
  7. Control credit note issuance to safeguard the interest of the company.
  8. Assist on a need-to basis to attend to sales inquiries, including telephone inquiries and walk-in customers in the showroom.
• Office Management:
  1. Manage the office general administration including data entry, order processing, invoicing, maintaining proper documentation and filing, and ensuring the orderliness of the office environment including the pantry.
  2. Oversee daily office operations and administrative tasks.
  3. Manage office supplies and equipment inventory.
  4. Any other ad-hoc projects and/or assignments which might be assigned by the company.
  5. Handling ABLOY Master Key system orders; including safe keeping of Master Key system records, and disposal of Master Key codes upon order completion, ensuring strict control and maintaining proper records for restricted key duplication.

Qualifications:

• Educational Requirements:

Diploma in Logistics & Operations Management or relevant qualifications from a local polytechnic/post-secondary institution.

• Work Experience:

1. Minimum of 5 years of relevant working experience in leading the logistics operations of a company.
2. Experience with office management and administrative tasks.
3. Proficiency in ERP platforms such as SAP, Oracle, or Microsoft Dynamics.

Skills:

• Excellent leadership, communication, and organizational skills.
• Ability to work in a fast-paced, deadline-driven environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Strong problem-solving and analytical skills.
• Knowledge of logistics software and inventory management systems.