Litigation Legal Secretary

TRITON AI PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading company in Singapore is seeking an experienced Legal Secretary to support their busy litigation practice. This role will involve a wide range of secretarial and administrative tasks, including managing calendars for Partners, handling client communications, and assisting with billing processes. Ideal candidates will have prior experience in a legal environment, strong organisational skills, and proficiency in various office software. Join a dynamic team and contribute to the effective operation of a thriving legal practice.

Qualifications

• Prior experience as a Legal Secretary, ideally supporting senior lawyers.
• Recognised secretarial qualifications with strong academic results.
• Fast and accurate typing speed (60+ wpm).

Responsibilities

• Provide secretarial support to Partners, manage calendars and schedule meetings.
• Handle incoming calls, liaise with clients and colleagues.
• Prepare and file legal documents and maintain client files.

Skills

Attention to detail

Organisational skills

Communication

Proficiency in English

Education

Recognised secretarial qualifications

Tools

Microsoft Office

Job description

• Perm
• Prior experience as a Legal Secretary, ideally supporting senior lawyers or Partners. Experience as a Personal Assistant is a plus.
• Fast thinker and executor with eExcellent spelling, grammar, and familiarity with legal terminology.

We are looking for an experienced Legal Secretary to support a busy litigation practice in Singapore. This role involves a broad range of administrative and secretarial tasks, including supporting Partners, managing client files, handling billing and financial matters, coordinating diaries and travel, and assisting with business development efforts. You’ll also provide cross-practice support during peak periods or staff absences.

Key Responsibilities

• Provide secretarial support to Partners, including managing calendars, scheduling meetings, and booking travel
• Handle incoming and outgoing calls, liaising with clients and colleagues
• Monitor and manage email inboxes; save correspondence in the document management system
• Prepare, scan, print, and file legal documents and court bundles
• Maintain accurate and up-to-date electronic client files and archives
• Communicate effectively with internal and external stakeholders to ensure smooth workflow
• Manage and prioritise daily tasks and meet deadlines independently
• Prepare and update Excel reports as needed
• Assist with the billing process: draft and review bills, track expenses, and process third-party invoices
• Submit expense claims and manage cheque requisitions
• Use e-litigation portals to file and retrieve court documents, manage hearing dates, and conduct cause book searches
• Occasionally provide reception coverage or run office errands

Requirements

• Prior experience as a Legal Secretary, ideally supporting senior lawyers or Partners
• Experience as a Personal Assistant is a plus
• Recognised secretarial qualifications with strong academic results
• Fast and accurate typing speed (60+ wpm)
• Proficient in Microsoft Office (Word, Outlook, Excel, PowerPoint)
• Excellent spelling, grammar, and familiarity with legal terminology
• Strong attention to detail and organisational skills
• Ability to prioritise tasks and work under pressure
• Proactive, discreet, and professional at all times
• A collaborative and positive team player with a flexible mindset

Triton AI Pte Ltd
Registration Number: R1980724
EA: 21C0661