Legal Secretary (Corporate)

OFFICE SECRETARIES PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading company in Singapore seeks a legal secretary to support a team of fee earners. The role involves managing diaries, coordinating meetings, and providing essential administrative support. Candidates should have relevant experience, strong communication skills, and be proficient in MS Office. Interested applicants should email their resumes, stating their qualifications and salary expectations.

Qualifications

• At least 2 years of relevant offshore experience preferred.
• Able to speak Mandarin to interact with clients.
• Good technical knowledge in MS Word, PowerPoint, Excel.

Responsibilities

• Manage diary planning and coordination, making appointments.
• Prepare bills and maintain accurate billing/contact details.
• Provide secretarial assistance and organize documents.

Skills

Attention to Detail

Communication Skills

Teamwork

Organizational Skills

Tools

MS Word

PowerPoint

Excel

Job description

The legal secretary will support a team of 5 to 6 fee earners, including Partner(s) in administrative and executive matters.

Responsibilities:

• Manage and maintain diary planning and coordination, making appointments and co-ordinating internal and external meetings;
• Travel management, booking transport, hotels, meetings and producing detailed itineraries;
• Coordinating business development and client liaison initiatives, including updating database information and assisting with marketing initiatives and events;
• Dealing with all aspects of claiming expenses;
• Dealing professionally and promptly (internal and external) telephone calls and communications;
• Preparing bills, maintaining accurate billing/contact details, preparation of narratives and drafting first bills with covering letters; liaising with accounts team;
• Providing secretarial assistance, includes copy typing, formatting documents, creating correspondence, pitches and presentations;
• Organising documents and management of filing, updating database, archiving files;
• ACRA/LawNet searches/E-filing;
• Run conflict checks and compliance queries;
• Support other members of the secretarial team and to provide cover as and when necessary to ensure that work is completed to a high standard;
• Assist with reception duty. Secretary may also be called upon under normal circumstances to cover the reception when the receptionists are busy coordinating drinks and biscuits/lunch for big meetings, etc.

Requirements

• At least 2 years’ of relevant offshore experience preferred however those with many years in local law firms and experienced in supporting a big team including Partners are welcome to apply
• Able to speak Mandarin to interact with Clients directly
• Good technical knowledge in MS Word, Powerpoint and Excel with an excellent typing speed and ability to create presentations using Powerpoint
• Ability to prioritise tasks and manage stakeholders
• Accurate, with high level of attention to detail
• Good verbal and written communication skills
• Able to produce and amend documents with speed and accuracy
• Able to format, paginate, number and present documents
• Enthusiastic and positive approach to tasks and requests for action outside normal scope of duties
• Ability to manage pressure and conflicting demands
• Liaising with the team in a professional and courteous manner
• Ability to maintain tact and diplomacy, trust and confidentiality
• A team player, highly organised and able to assist others

Interested candidates are invited to write-in and email with a detailed resume stating qualifications, experiences, current/expected salary to [e-mail].

We regret that only shortlisted candidates will be notified.