Legal Secretary / Administrative Support

LIONS CHAMBERS LLC; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

LIONS CHAMBERS LLC is seeking a full-time Legal Secretary / Administrative Support to manage calls and inquiries, organize meetings, and maintain legal documents. The ideal candidate should be fluent in English and Mandarin, skilled in Microsoft Office, and have strong organizational skills. This role offers a structured working environment, operating Monday to Friday.

Qualifications

• Fluency in English and business Mandarin required.
• Proficiency in Microsoft Office and Google Sheets necessary.
• Strong organizational abilities and attention to detail are essential.

Responsibilities

• Handle phone calls, emails, and client inquiries professionally.
• Organize meetings, court dates, and appointments efficiently.
• Maintain legal documents and generate invoices using Xero.

Skills

Fluent in English

Business proficiency in Mandarin

Strong organizational skills

Attention to detail

Tools

Microsoft Office

Google Sheets

Xero accounting software

Job description

Job Title: Legal Secretary / Administrative Support

Company: Lions Chambers LLC
Location: Jalan Besar
Employment Type: Full-time

Key Responsibilities:

• Professionally handle phone calls, emails, and client inquiries
• Schedule and organize meetings, court dates, and appointments
• Maintain and organize legal documents and case files
• Generate invoices and track payments using Xero software
• Assist in implementing improved administrative systems
• Liaise with Mandarin-speaking clients and vendors when needed

Requirements:

• Fluent in English (written and spoken)
• Business proficiency in Mandarin (required for mandarin-speaking client liaison)
• Proficient in Microsoft Office (word, excel) and Google Sheets
• Comfortable using Apple products (iMac, iPad, iPhone)
• Strong organizational skills and attention to detail
• Ability to work both independently and in a team
• Experience with Xero accounting software is advantageous

Working Conditions:

• Working Hours: Monday to Friday, 9:30 AM – 6:30 PM
• Break Time: 1-hour lunch break (12:00 PM – 1:00 PM)
• Probation Period: 3 months (if applicable)

Lions Chambers LLC is an equal opportunity employer. We evaluate candidates based on merit and business needs, without regard to age, race, gender, religion, marital status, family responsibilities, disability, or any other protected characteristic under Singapore law.

Data Protection Notice:

By submitting your application, you consent to the collection, use, and disclosure of your personal data for recruitment purposes in accordance with Singapore's Personal Data Protection Act (PDPA).

Only shortlisted candidates will be notified.