Legal Secretary

Hogan Lovells Lee & Lee; Singapore; On-site; SGD 50,000 - 70,000; Full time

Job summary

A leading global law firm in Singapore is seeking a Practice Assistant to support lawyers with responsibilities including formatting legal documents, managing time entries, and preparing invoices. The ideal candidate has at least 5 years of experience, strong communication skills, and advanced PC skills. This role offers the opportunity to work in a dynamic team environment.

Qualifications

• A minimum of 5 years' experience in a similar role, preferably in an international law firm environment.
• Consistent positive attitude with a 'can do' mentality.
• Ability to learn new IT skills such as InterAction and other database systems.

Responsibilities

• Formatting of legal documents.
• Preparation of invoices and expense reimbursements.
• Assisting with the preparation of presentation materials.
• Coordinating with office administration staff for delivery and other relevant arrangements.

Skills

Excellent personal communication skills

Strong organizational abilities

High attention to detail

Ability to perform under pressure

Proven discretion and trust

Advanced PC skills

Tools

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

Job description

Hogan Lovells is one of the leading global law firms. Our distinctive market position is founded on our exceptional breadth of our practice, on deep industry knowledge, and on our 'one team' global approach. Formed through the combination of two top international law firms, Hogan Lovells has over 40 offices in Asia, Europe, Latin America, the Middle East, and the United States. With a presence in the world's major financial and commercial markets, we are well placed to provide excellent business-oriented advice to our clients locally and internationally. Our people are the key to our success, which is why we seek to recruit and retain the most talented individuals in all regions of our global practice.

Established in 1998, our Singapore office is the gateway for our firm’s activities in South and South East Asian countries. Our joint law venture with well-known Singapore law firm, Lee & Lee, also enables us to provide a one-stop shop international and Singapore legal services on a wide range of matters across major practice streams.

KEY RESPONSIBILITIES

Reporting to the Office Manager, the Practice Assistant will provide support to lawyers in our Singapore office undertaking tasks including but not limited to:

• Formatting of legal documents
• Time entry
• Preparation of invoices and expense reimbursements
• Initiating conflicts checks and new business intake processes
• Arranging meetings and conference calls
• Maintaining the contact database for lawyers
• Maintaining physical and electronic filling systems
• Assisting with the preparation of presentation materials
• Preparing Excel spreadsheets
• Coordinating with office administration staff for delivery and other relevant arrangements
• Providing assistance in internal and external events
• Screening incoming calls
• Archiving inactive files
• Providing coverage when other secretaries are on vacation or in need
• Other duties as assigned

QUALIFICATIONS

• A minimum of 5 years' experience in a similar role, preferably in an international law firm environment
• Excellent personal communication skills and strong organizational abilities
• High attention to detail, including exceptional proofreading skills
• Ability to perform under pressure, independently and as part of a wider business services team
• Consistent positive attitude with a "can do" mentality
• Proven discretion and trust in dealing with confidential and sensitive information
• Advanced PC skills, including Microsoft Word, PowerPoint and Excel, and ability to learn new IT skills such as InterAction and other database systems

EQUAL OPPORTUNITIES POLICY

Hogan Lovells is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, age, national origin, disability, sexual orientation, gender identity or expression, marital status, genetic information, protected veteran status, or other factors protected by law.